Human Resources Coordinator

FRS Recruitment; Athy; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Company pension

VHI Healthcare

Discretionary bonus

Early Friday finish 3:30pm

Job summary

FRS Recruitment is seeking an HR Coordinator in Ireland to provide professional, confidential support across the full employee lifecycle. The role requires excellent attention to detail, discretion with sensitive information and a proactive approach to enhancing the employee experience.

This is an excellent opportunity to further develop your HR career. Key responsibilities include coordinating recruitment, onboarding, payroll administration support, training logistics and maintaining HR

Qualifications

• A qualification in Human Resources, Business Administration or a related discipline is desirable.
• Strong organisational, administrative and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills with professional engagement with employees, managers, candidates and external providers.
• Minimum of 1 year’s experience in an HR administration/coordination role is preferred.
• Experience with HR systems or applicant tracking systems is an advantage.

Responsibilities

• Provide day-to-day coordination and administrative support to ensure HR operates efficiently and confidentially.
• Support HR activity across the employee lifecycle including recruitment, onboarding, administration, training, ER, compliance and offboarding.
• Coordinate recruitment activity: ads, screening, interviews, reference checks.
• Assist onboarding with new starter docs, pre-employment checks, induction scheduling.
• Prepare employment documents including offers, contracts and onboarding packs.
• Maintain accurate employee records and HR documentation in line with procedures and data protection.
• Update HR systems and trackers with accurate employee data for reporting.
• Monitor HR inboxes, respond to routine queries and triage complex matters.
• Support payroll-related administration with starters, leavers and changes.
• Prepare routine HR letters, forms, trackers and communications.
• Coordinate training sessions, logistics and attendance records.
• Be a first point of contact for routine employee HR queries.
• Support employee relations processes, performance reviews, absence management and investigations.
• Coordinate offboarding, leavers docs and final system updates.
• Carry out other HR duties and projects as needed.

Skills

Organisational skills

Communication

Discretion

Attention to detail

Proactive attitude

Multi-tasking

Education

HR/Business Admin qualification desirable

Tools

Microsoft Office (Word, Excel, Outlook, Teams)

Job description

Benefits include: Company pension, VHI Healthcare, discretionary bonus and 3:30pm finish on Friday

The Human Resources Coordinator will provide professional, confidential and highly organised support across the full employee lifecycle. This role requires excellent attention to detail, strong communication skills, discretion when handling sensitive information and a proactive approach to supporting a positive employee experience. This is an excellent opportunity to further develop your career in HR.

Key Responsibilities:

• Provide day-to-day coordination and administrative support to ensure the HR Department operates efficiently, professionally and confidentially.
• Support HR activity across the employee lifecycle, including recruitment, onboarding, administration, training, employee relations, compliance and offboarding.
• Coordinate recruitment activity, including preparing job advertisements, posting vacancies, screening applications, scheduling interviews, communicating with candidates and supporting reference checks.
• Support the onboarding process by preparing new starter documentation, coordinating pre-employment checks, arranging induction schedules and ensuring new employees receive a professional and positive first experience.
• Prepare employment documentation, including offer letters, contracts, onboarding packs, employee forms and related HR correspondence.
• Maintain accurate, secure and up-to-date employee records, personnel files and HR documentation in line with internal procedures and data protection requirements.
• Update HR systems, trackers and databases, ensuring employee, contractor and organisational information is accurate and available for reporting when required.
• Monitor HR inboxes, respond to routine queries, triage requests and elevate more complex matters to the appropriate HR contact.
• Support payroll-related administration by preparing and checking relevant documentation, starters, leavers, absence records and employee change information.
• Prepare routine HR reports, letters, forms, trackers and employee communications as required.
• Coordinate training activities, including scheduling sessions, arranging logistics, issuing communications, recording attendance and updating learning records.
• Act as an approachable first point of contact for routine employee HR queries, providing timely, accurate and professional support.
• Provide administrative support for employee relations processes, performance review activities, absence management, investigations, grievances and disciplinary matters, ensuring confidentiality at all times.
• Coordinate offboarding processes, including leaver documentation, exit interview arrangements, final HR system updates and communication with relevant stakeholders.
• Carry out other reasonable duties and HR projects as required to support the changing needs of the business.

Skills / Qualifications:

• A qualification in Human Resources, Business Administration or a related discipline is desirable.
• Strong organisational, administrative and time-management skills with the ability to manage multiple priorities accurately and efficiently.
• Excellent written and verbal communication skills, with the confidence to engage professionally with employees, managers, candidates and external providers.
• Minimum of 1 year’s experience in an HR administration, HR coordination or similar people-support role is preferred.
• Strong computer skills, particularly Microsoft Office applications including Word, Excel, Outlook and Teams.
• Experience using HR systems, applicant tracking systems, employee databases or other business administration systems would be an advantage.
• High level of confidentiality, accuracy and attention to detail when handling employee data and sensitive HR matters.
• A proactive, approachable and service-focused attitude with the ability to work both independently and as part of a wider HR and management team.