Legal Receptionist — Front Desk & Admin Career Growth

Reed Specialist Recruitment Limited; Dublin; On-site; EUR 30,000 - 35,000; Full time

Job summary

Reed Specialist Recruitment Limited is partnering with a well-established legal firm in North Dublin City Centre to hire a Legal Receptionist on a permanent, fully office-based basis in Dublin 3. The role is the first point of contact for clients and visitors, supporting daily office operations and general administration.

The successful candidate will have 1-2 years in reception/administration, excellent English, and a professional, friendly demeanor.

Qualifications

• 1-2 years' experience in reception/administration is required.
• Experience in a legal practice is advantageous.
• Strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential.
• Friendly, professional and confident communicator.
• Excellent telephone manner and customer service skills.
• Highly organised with strong attention to detail.
• Ability to multitask in a fast-paced environment.
• Self-motivated and capable of working independently or in a team.
• Fluent written and spoken English.

Responsibilities

• Manage front-of-house reception duties and maintain a professional welcome for all visitors.
• Answer, screen and forward incoming calls.
• Schedule meetings and manage calendars.
• Sort, distribute and manage incoming and outgoing post, DX and deliveries.
• Provide general administrative support across the business.
• Scan, file and archive documents; maintain accurate records.
• Set up and maintain electronic and hard-copy files.
• Support document management processes and workflow tagging.
• Coordinate with internal teams to maintain quality and efficient operations.
• Assist with compliance and risk management activities as required.
• Undertake ad hoc projects and administrative tasks.

Skills

Reception experience

Customer service

Communication skills

Multitasking

Organisational skills

Fluent English

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Reed Specialist Recruitment Limited is partnering with a well-established legal firm in North Dublin City Centre to hire a Legal Receptionist on a permanent, fully office-based basis in Dublin 3. The role is the first point of contact for clients and visitors, supporting daily office operations and general administration.

The successful candidate will have 1-2 years in reception/administration, excellent English, and a professional, friendly demeanor.