Legal Secretary

Nixon McQuade; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Nixon McQuade in Dublin is seeking an experienced Legal Secretary to support the Commercial Real Estate team with high-volume administration and document management. The role demands strong organisation, accuracy, and professional communication to assist solicitors and fee earners.

Key duties include preparing and amending legal documents, managing busy diaries, maintaining files, and supporting billing and financial administration where required.

Qualifications

• Minimum of 2–3 years' experience as a Legal Secretary, ideally in Commercial Real Estate.
• Experience in a law firm or professional services environment.
• Strong organisational and time-management skills with excellent attention to detail.

Responsibilities

• Provide comprehensive secretarial and administrative support to solicitors and fee earners in the CRE team.
• Prepare, format and amend legal documentation and correspondence.
• Manage diaries, coordinate meetings and appointments.
• Open and maintain files; ensure documentation and records are accurate.
• Assist with documentation for property transactions and billing tasks.
• Handle correspondence and emails; liaise with clients and colleagues.
• Support with time recording and other financial administration as required.
• Maintain confidentiality of sensitive client information.

Skills

Legal secretarial

Organisational skills

Time management

Client communication

Tools

MS Word

Outlook

Adobe Acrobat

Job description

Our client, a highly regarded mid-tier law firm based in Dublin, is looking to hire an experienced Legal Secretary to join its busy Commercial Real Estate team. The firm has an excellent reputation within the Irish legal market and advises a diverse range of domestic and international clients across a broad range of legal services. This is an excellent opportunity for an experienced Legal Secretary to join a supportive and professional environment where you will play an integral role within a busy and successful team.

About the Role

The successful candidate will provide a high level of secretarial and administrative support to a team of solicitors and fee earners within the Commercial Real Estate department. This is a fast-paced role suited to someone who is highly organised, proactive and comfortable managing multiple priorities while maintaining a high standard of accuracy and attention to detail.

Responsibilities

• Providing comprehensive secretarial and administrative support to solicitors and fee earners within the Commercial Real Estate team.
• Preparing, formatting and amending legal documentation and correspondence.
• Managing busy diaries, arranging meetings and coordinating appointments.
• Opening and maintaining files, ensuring documentation and records are kept accurately and efficiently.
• Assisting with the preparation of documentation for property transactions.
• Managing incoming and outgoing correspondence and emails.
• Liaising professionally with clients, solicitors, colleagues and other external parties.
• Assisting with billing, time recording and other financial administration where required.
• Managing deadlines and ensuring tasks are completed accurately and within agreed timeframes.
• Maintaining a high level of confidentiality when dealing with sensitive client and transaction information.
• Providing general administrative support to the wider team as required.

Requirements:

• A minimum of 2-3 years' experience working as a Legal Secretary, ideally within Commercial Real Estate, Property or a related practice area.
• Previous experience working within a law firm or professional services environment.
• Strong organisational and time-management skills.
• Excellent attention to detail and a high level of accuracy.
• The ability to manage competing priorities and work effectively under pressure.
• Excellent written and verbal communication skills.
• A professional, proactive and positive approach.
• The ability to work independently while also contributing effectively as part of a team.
• A client-focused approach and the ability to build strong working relationships with fee earners and colleagues.
• Commercial Real Estate experience is highly desirable, although candidates with strong Legal Secretary experience in another relevant area of private practice may also be considered.
• A competitive salary based on experience.
• A professional and supportive working environment.
• The opportunity to work alongside experienced solicitors and legal professionals.
• Excellent exposure to high-quality Commercial Real Estate work.
• Strong opportunities for career development and progression.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.