Receptionist

Law Society; Dublin; Hybrid; EUR 26,000 - 32,000; Full time

Job summary

Ferrys Solicitors LLP on Ormond Quay in Dublin is seeking a professional, friendly and organized Receptionist to join our busy office on a full-time basis. You will be the first point of contact for clients and visitors, handling calls, post and documentation, and coordinating appointments while supporting solicitors and the legal team with a range of administrative tasks.

The role requires discretion, excellent communication and strong organisational skills to keep daily operations running

Qualifications

• Front-of-house reception experience in a professional setting.
• Confidential handling of sensitive information.
• Excellent organisational and communication skills.
• Ability to manage high workload and prioritise.

Responsibilities

• Greet clients and visitors warmly and professionally.
• Answer and direct incoming calls and messages.
• Manage post, emails and legal documents.
• Schedule and coordinate client meetings.
• Support solicitors and legal team with admin duties.

Job description

Ferrys Solicitors LLP is seeking a professional, friendly and organised Receptionist to join its busy Ormond Quay office on a full time basis. The successful candidate will play an important role in the day-to-day running of the office, providing a welcoming and professional first point of contact for clients and visitors while supporting solicitors and legal team with a range of administrative duties.

Requirements

• Managed a busy front-of-house reception within a fast-paced legal practice, welcoming clients and visitors in a professional, courteous and confidential manner.
• Answered and directed a high volume of incoming telephone calls and enquiries, ensuring messages were accurately recorded and passed to the appropriate solicitor or team member.
• Managed incoming and outgoing post, emails and legal documentation, ensuring correspondence was distributed promptly and confidentially.
• Scheduled and coordinated client appointments, meetings and consultations, ensuring the reception area and meeting rooms were organised and prepared.
• Maintained a high level of confidentiality and professionalism when dealing with sensitive client and legal information.
• Prioritised and managed a busy workload while responding efficiently to urgent requests and changing priorities.
• Worked closely with solicitors and administrative staff to ensure the smooth day-to-day operation of the office.
• Demonstrated excellent attention to detail, organisation and communication skills while providing a professional and welcoming service to clients.

This is a full time position, with days and hours to be agreed.