Reception & Facilities Coordinator (Fixed Term)

Grant Thornton Ireland; Limerick; On-site; EUR 26,000 - 32,000; Full time

Job summary

Grant Thornton Ireland is seeking an experienced Receptionist /Facilities Coordinator to deliver a courteous and efficient reception service to clients, visitors and staff while managing office facilities. The role is Fixed Term Basis, with responsibilities including meeting room management, catering coordination, switchboard operation and on-site H&S duties.

It requires excellent communication, strong organisational skills and a proactive, customer-focused approach.

Qualifications

• Previous reception experience is essential.
• Ability to confidently communicate with clients at all levels.
• Computer literate, ICDL or equivalent.
• Excellent professional etiquette.
• Excellent communication skills.
• Client service orientation/ customer care skills.
• Excellent communicator and team player.
• Self- motivated and keen eye for detail.
• Excellent organisational skills.
• Ability to adapt to a fast paced, hands-on environment.
• MS Office and switch board experience.

Responsibilities

• Managing day to day presentation of reception and general office areas.
• Meeting and greeting clients in a courteous, professional and friendly manner.
• Managing meeting rooms / desk bookings.
• Arranging catering requirements for meetings / office events.
• Provide a professional and personable service to all clients.
• Reserving meeting rooms and requesting catering arrangements.
• Operating a busy switch board and directing calls in a positive and professional manner.
• Booking taxi services.
• Managing and ordering stationery and other essential office stock.
• On-site H&S responsibilities.
• Booking in maintenance appointments and managing maintenance schedule.
• Using various software systems to report any maintenance issues.
• Managing petty cash.
• Ensuring site procedures are documented and kept up to date.
• Supervising contractors when on site ensuring work completed to high standard.
• Working with head office to implement initiatives within office relating to group wide programs.
• Adhoc facilities and reception administrative tasks.
• Any other reasonable request.

Skills

Reception experience

Client communication

MS Office/ICDL

Professional etiquette

Communication skills

Customer care

Team player

Detail oriented

Organisational skills

Adaptability

Switchboard experience

Job description

Grant Thornton Ireland is seeking an experienced Receptionist /Facilities Coordinator to deliver a courteous and efficient reception service to clients, visitors and staff while managing office facilities. The role is Fixed Term Basis, with responsibilities including meeting room management, catering coordination, switchboard operation and on-site H&S duties.

It requires excellent communication, strong organisational skills and a proactive, customer-focused approach.