Receptionist/ Facilities Co Ordinator - Limerick

Grant Thornton Ireland; Limerick; On-site; EUR 26,000 - 32,000; Full time

Job summary

Grant Thornton Ireland is seeking an experienced Receptionist /Facilities Coordinator to deliver a courteous and efficient reception service to clients, visitors and staff while managing office facilities. The role is Fixed Term Basis, with responsibilities including meeting room management, catering coordination, switchboard operation and on-site H&S duties.

It requires excellent communication, strong organisational skills and a proactive, customer-focused approach.

Qualifications

• Previous reception experience is essential.
• Ability to confidently communicate with clients at all levels.
• Computer literate, ICDL or equivalent.
• Excellent professional etiquette.
• Excellent communication skills.
• Client service orientation/ customer care skills.
• Excellent communicator and team player.
• Self- motivated and keen eye for detail.
• Excellent organisational skills.
• Ability to adapt to a fast paced, hands-on environment.
• MS Office and switch board experience.

Responsibilities

• Managing day to day presentation of reception and general office areas.
• Meeting and greeting clients in a courteous, professional and friendly manner.
• Managing meeting rooms / desk bookings.
• Arranging catering requirements for meetings / office events.
• Provide a professional and personable service to all clients.
• Reserving meeting rooms and requesting catering arrangements.
• Operating a busy switch board and directing calls in a positive and professional manner.
• Booking taxi services.
• Managing and ordering stationery and other essential office stock.
• On-site H&S responsibilities.
• Booking in maintenance appointments and managing maintenance schedule.
• Using various software systems to report any maintenance issues.
• Managing petty cash.
• Ensuring site procedures are documented and kept up to date.
• Supervising contractors when on site ensuring work completed to high standard.
• Working with head office to implement initiatives within office relating to group wide programs.
• Adhoc facilities and reception administrative tasks.
• Any other reasonable request.

Skills

Reception experience

Client communication

MS Office/ICDL

Professional etiquette

Communication skills

Customer care

Team player

Detail oriented

Organisational skills

Adaptability

Switchboard experience

Job description

Receptionist /Facilities Coordinator

An exciting role for an experienced and professional receptionist wishing to join a busy team in a professional environment. The main purpose of this role is to ensure provision of an efficient and courteous reception service to all clients, visitors and staff and to manage office facilities.

Job Description

Receptionist /Facilities Coordinator

An exciting role for an experienced and professional receptionist wishing to join a busy team in a professional environment. The main purpose of this role is to ensure provision of an efficient and courteous reception service to all clients, visitors and staff and to manage office facilities.

This role will be on a Fixed Term Basis.

Duties include but are not limited to:

• Managing day to day presentation of reception and general office areas
• Meeting and greeting clients in a courteous, professional and friendly manner
• Managing meeting rooms / desk bookings
• Arranging catering requirements for meetings / office events
• Provide a professional and personable service to all clients
• Reserving meeting rooms and requesting catering arrangements
• Operating a busy switch board and directing calls in a positive and professional manner
• Booking taxi services
• Managing and ordering stationery and other essential office stock
• On-site H&S responsibilities
• Booking in maintenance appointments and managing maintenance schedule
• Using various software systems to report any maintenance issues
• Managing petty cash
• Ensuring site procedures are documented and kept up to date
• Supervising contractors when on site ensuring work completed to high standard
• Working with head office to implement initiatives within office relating to group wide programs
• Adhoc facilities and reception administrative tasks
• Any other reasonable request

Skills Required:

• Previous reception experience is essential
• Ability to confidently communicate with clients at all levels
• Computer literate, ICDL or equivalent
• Excellent professional etiquette
• Excellent communication skills
• Client service orientation/ customer care skills
• Excellent communicator and team player
• Self- motivated and keen eye for detail
• Excellent organisational skills
• Ability to adapt to a fast paced, hands-on environment
• MS Office and switch board experience

About Us

We are Grant Thornton

Grant Thornton Ireland is rapidly approaching 3,000 people, in 9 offices across Ireland, Isle of Man, Gibraltar and Bermuda. With a presence in over 149 countries around the world and a global network of 73,000 people, we bring our clients the local knowledge, national expertise and global presence to help them succeed – wherever they’re located.

At GT, we work as trusted advisors, bringing local knowledge and national expertise, with a global presence, to help businesses succeed – wherever they are located. We make business more personal by investing in building relationships and empowering our clients to make the right decisions for their organisation now and for the future. Whether that is working with the public sector to build thriving communities, with regulators and financial institutions to build trust, or with a diverse range of businesses to help them achieve their goals, Grant Thornton Ireland work hard to support clients to act on the issues that matter.

At GT Ireland we don’t just predict your future, we build it

A Career at GT

Looking for a more fulfilling role in professional services? One where fresh thinking, collaboration and diversity are valued? At Grant Thornton we do things differently.

What does this mean for you?

A career in a more inclusive working environment, a more collaborative work culture, a more supported, flexible working role, more possibilities to grow and more opportunities to help shape the future for your clients. We respect and value your experience. And we want you to bring your authentic self to work and be at your best. It is how it should be.

Grow with us

At Grant Thornton, we care about our people and work hard to make you feel valued. If you are looking to deepen and develop your skills, knowledge, and experience throughout your career, then that is what you will get, and more.

Our Benefits

Please follow this link for information on our generous benefits package.

About The Team

Equity, diversity and inclusion

At Grant Thornton, we provide equitable opportunities for all our colleagues. We are a responsible, sustainable business where equity, diversity and inclusion (ED&I) is at the forefront of our workplace culture agenda, and today, we continue to build and develop on our existing ED&I structure and strategy to meet our workplace culture needs. People are at the heart of our business and teams built with varied individuals present diverse viewpoints, which need to be heard and valued.
We are all at our best when we are able to be ourselves and we view integrity and authenticity as integral values to bring to our day-to-day work-life at the firm. We are excited to see the personality and perspectives you will bring to our team because we know we will all benefit from them. Diversity of thought, background and experience enables better decision-making, improves the quality of our delivery, and helps us to meet the needs of our clients. Our firm is built on people and their ideas, so we want to hear all the new perspectives and fresh thinking you have to offer. You form the bedrock of our firm’s best-practice principles and we will champion you as leaders from day one.

Reward And Benefits

Our reward and benefits are designed to create an environment where our people can flourish. We are committed to building a culture where our people have access to the necessary benefits to help promote a healthy lifestyle and thrive.

Recognition

We want to create a culture of recognition and celebrating success, by saying thank you to people who surpass our expectations and recognising the right values and behaviours. Our Shout Out recognition scheme is our way of highlighting and promoting achievements. Whether you simply want to say thank you, celebrate a special occasion or give an award for doing something exceptional, you can do all of this and more through the scheme.