Radiology Reception & Scheduling Administrator

Beaumont Hospital; Dublin; On-site; EUR 32,000 - 48,000; Full time

Job summary

Beaumont Hospital in Dublin is seeking a Clerical Officer for Radiology to provide clerical support at the Radiology reception, manage appointment bookings and ensure smooth patient flow. You will handle patient registration, data accuracy, and liaison with clinical teams to support efficient service delivery.

The role requires strong administrative skills, experience in healthcare administration or hospital environments, and the ability to manage multiple tasks in a busy setting.

Qualifications

• Eligible applicants will have the Leaving Certificate or equivalent as a minimum qualification.
• Previous clerical experience is essential for the role.
• Knowledge of BHIS/PACS/RIS is desirable for efficient operation.

Responsibilities

• Provide clerical support to the Radiology Department and reception desk.
• Ensure smooth running of the radiology reception area and direct patients efficiently.
• Schedule general x-ray appointments for OPD/GPs/External hospitals and private clinics.
• Responsible for vetting fluoroscopy and general procedures.
• Register, admit, and discharge Radiology day-case patients, linking to BHIS RIS with correct classifications.
• Create patient charts for new admissions and file forms and notes appropriately.
• Track charts to and from the radiology department.
• Perform triple ID/demographic checks and update BHIS/RIS as needed.
• Notify RIS/IT staff of new GP entries for linkage and reporting.
• Liaise with wards and medical teams for queries related to prep or arrival.
• Communicate with radiographers, clinicians, nurses regarding urgent cases and bookings.
• Manage the radiology switch system and route telephone queries.
• Monitor daily schedules and issue appointment/recall letters as required.
• Process and dispatch daily reports to referring clinicians and maintain timely records.
• Update RIS with any new RIPs printing daily and coordinate with Palliative care outputs.
• Scan and file paperwork and perform routine chart audits monthly/fortnightly.
• Distribute post within the department and allocate to the correct addressee.
• Perform off-site image ordering and return updates; maintain related spreadsheets.
• Any other duties as assigned.

Skills

Clerical duties

Reception duties

Appointment scheduling

Medical records registry

Communication

Education

Leaving Certificate

Tools

BHIS

RIS

PACS

Radiology switch system

Job description

Beaumont Hospital in Dublin is seeking a Clerical Officer for Radiology to provide clerical support at the Radiology reception, manage appointment bookings and ensure smooth patient flow. You will handle patient registration, data accuracy, and liaison with clinical teams to support efficient service delivery.

The role requires strong administrative skills, experience in healthcare administration or hospital environments, and the ability to manage multiple tasks in a busy setting.