Administrator - Radiology

Osborne Recruitment; Dublin; On-site; EUR 36,000 - 44,000; Full time

Benefits offered by this job

35-hour working week

Subsidised canteen

Job summary

Osborne Recruitment in Dublin 4 is seeking a Medical Administrator for a fixed-term 9-month contract to support the Radiotherapy Department, coordinating patient pathways, maintaining accurate records and assisting with timely billing.

The role requires flexibility, professionalism and a patient-focused approach within a busy private hospital environment, handling referrals, appointments, documentation and liaison with the multidisciplinary team.

Qualifications

• Third-level qualification desirable.
• Experience in healthcare administration.
• Familiarity with healthcare management systems (MOSAIQ, iPIMS, Agfa).
• Ability to work under pressure and meet deadlines.
• Excellent communication and patient-focused customer service.

Responsibilities

• Manage radiotherapy referrals and coordinate patient appointments from referral to follow-up.
• Prepare clinic documentation, patient packs, consent forms, and insurance paperwork.
• Register patients, verify demographic details, and maintain accurate records on hospital systems (MOSAIQ, iPIMS).
• Act as a key point of contact for patients, consultants, and multidisciplinary teams.
• Provide administrative support to Radiation Oncologists, Radiation Therapists, Physicists, and Registrars.
• Coordinate new patient, review, and follow-up clinics.
• Liaise with internal departments to support efficient patient care and service delivery.
• Respond to telephone, email, and in-person enquiries in a professional and timely manner.
• Ensure compliance with data protection policies and hospital procedures.
• Support department initiatives, process improvements, meetings, and other duties as required.

Skills

Communication skills

Interpersonal skills

Education

Third-level qualification (desirable)

Tools

MOSAIQ

iPIMS

Agfa

Job description

Medical Administrator
Location: Dublin 4
Duration: 9-month
Salary: 40k circa pro rata

This fixed-term position provides administrative and clerical support to the Radiotherapy Department, ensuring the smooth coordination of patient pathways, accurate record management, and timely billing processes. The role requires flexibility, professionalism, and a patient-focused approach within a busy private hospital environment.

Key Responsibilities:

• Manage radiotherapy referrals and coordinate patient appointments from referral to follow-up.
• Prepare clinic documentation, patient packs, consent forms, and insurance paperwork.
• Register patients, verify demographic details, and maintain accurate records on hospital systems (e.g., MOSAIQ, iPIMS).
• Act as a key point of contact for patients, consultants, and multidisciplinary teams.
• Provide administrative support to Radiation Oncologists, Radiation Therapists, Physicists, and Registrars.
• Coordinate new patient, review, and follow-up clinics.
• Liaise with internal departments to support efficient patient care and service delivery.
• Respond to telephone, email, and in-person enquiries in a professional and timely manner.
• Ensure compliance with data protection policies and hospital procedures.
• Support department initiatives, process improvements, meetings, and other duties as required.

Financial Responsibilities:

• Accurately record and process all chargeable radiotherapy activity.
• Verify patient insurance details and obtain required authorisations.
• Liaise with finance teams and insurers to ensure accurate and timely billing.
• Ensure coding and charging processes comply with hospital guidelines.

Great opportunity to grow your experience in this well-known reputable private hospital. 35 hour working week, with subsidised canteen and many other soft benefits, salary is 40k circa pro rata.

Requirements:

• Relevant third-level qualification desirable.
• Previous administration experience in a healthcare or similar environment.
• Knowledge of healthcare management systems, including Agfa, iPIMS and Mosaic.
• Understanding of medical terminology, healthcare billing and private health insurance processes.
• Ability to work effectively under pressure, manage competing priorities and meet deadlines.
• Strong attention to detail with the ability to accurately process complex patient information.
• Excellent communication, interpersonal and patient-focused customer service skills.
• Demonstrated organisational, administrative, time management and multitasking abilities.
• Ability to work independently and collaboratively within a multidisciplinary team.
• Flexible, adaptable and positive approach to change and service development.
• Experience building effective working relationships with colleagues and stakeholders.
• Committed to maintaining high standards of patient safety and service delivery.

Osborne are proud to be an Equal Opportunity Employer.

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