Purchasing Support Administrator

CMS Distribution; Kiltimagh; On-site; EUR 35,000 - 48,000; Full time

Job summary

CMS Distribution in Ireland seeks a Purchasing Support & Inventory role to assist the team with administrative tasks within the purchasing process and help maintain inventory levels.

The role involves processing POs in SAP, communicating with vendors, coordinating pricing and stock, ensuring correct incoterms, and maintaining master data. Strong Excel, SAP or Qlik experience and teamwork are valued.

Qualifications

• Experience with SAP ERP for processing purchase orders.
• Understanding of pricing and stock availability in purchasing.
• Knowledge of incoterms and supplier procedures.
• Good Excel skills; SAP and Qlik experience preferred.

Responsibilities

• Process purchase orders to vendors using SAP ERP with accuracy.
• Communicate with vendors to ensure swift PO fulfilment.
• Liaise with stakeholders on pricing and stock availability.
• Ensure financial charges and incoterms meet requirements.
• Support maintaining accurate master data and pricing.
• Respond to queries on the shared inbox in Teamwork Desk within agreed timelines.
• Process stock transfers between CMS plants and liaise with warehouses.

Skills

Attention to detail

Vendor communication

Multitasking

Teamwork

Deadline-driven

Adaptability

Tools

SAP

Qlik

Excel

Job description

Job Purpose Summary

This role will support the Purchasing Support & Inventory Team by undertaking various Administrative Tasks, within the Purchasing Process, to help maintain inventory levels.

Job Purpose Summary

This role will support the Purchasing Support & Inventory Team by undertaking various Administrative Tasks, within the Purchasing Process, to help maintain inventory levels.

Role Responsibilities

• Processing of purchase orders to vendors using SAP ERP, ensuring accuracy and in compliance with internal sign-off processes and vendor requirements.
• Communication with vendors to ensure swift and accurate fulfilment of the PO.
• Liaising with stakeholders to ensure all parties are aligned around pricing and stock availability.
• Ensure financial charges and incoterms are compliant with the company’s and the vendor’s requirements and expectations.
• Support with maintaining accurate master data and pricing
• Respond to queries on the shared inbox in Teamwork Desk within agreed timelines
• Processing of stock transfers between CMS plants and liaising with the relevant warehouses

Additional Responsibilities

Skills & Personal Attributes

Skills & Abilities

• Excellent attention to detail
• Strong communication skills to manage direct relationships with vendors and sales teams
• Ability to multi-task and understand several vendor procedures
• Good work ethic with the ability to work to deadline and under pressure
• Ability to work as part of a team liaising with your colleagues to ensure all tasks are carried out
• Flexible with time and adaptable to change

Experience & Knowledge

• Good Excel skills a distinct advantage
• SAP and/or Qlik experience preferable
• Some understanding of supply chain

Key Traits

CMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro-diversity.