Purchasing Support Administrator

CMS Distribution Ireland; Kiltimagh; On-site; EUR 32,000 - 42,000; Full time

Job summary

CMS Distribution Limited is seeking a Purchasing Support & Inventory Administrator in Kiltimagh, Ireland. The role involves processing purchase orders, managing vendor communications, and maintaining pricing and master data to support inventory levels.

Key duties include ensuring accurate PO processing in SAP, coordinating with vendors and internal stakeholders on pricing and stock, and handling stock transfers between CMS plants with warehouse liaison.

Qualifications

• Excellent attention to detail within purchasing processes.
• Strong communication skills to manage vendor and sales team relationships.
• Ability to multi-task and understand several vendor procedures.
• Good work ethic with the ability to work to deadlines and under pressure.
• Team player capable of liaising with colleagues to ensure tasks are carried out.
• Flexible with time and adaptable to change.

Responsibilities

• Processing of purchase orders to vendors using SAP ERP, ensuring accuracy and sign-off compliance.
• Communicating with vendors to ensure swift and accurate fulfillment of POs.
• Liaising with stakeholders on pricing and stock availability.
• Ensuring financial charges and incoterms meet company/vendor requirements.
• Maintaining accurate master data and pricing.
• Responding to queries on the shared inbox within deadlines.
• Processing stock transfers between CMS plants and coordinating with warehouses.

Skills

Attention to detail

Vendor communications

Multi-tasking

Deadline oriented

Team collaboration

Adaptability

Tools

SAP

Qlik

Job description

Job Purpose Summary

This role will support the Purchasing Support & Inventory Team by undertaking various Administrative Tasks, within the Purchasing Process, to help maintain inventory levels.

Date: 19 Aug 2026
Location: Kiltimagh, IE
Company: CMS Distribution Limited

Role Responsibilities

• Processing of purchase orders to vendors using SAP ERP, ensuring accuracy and in compliance with internal sign-off processes and vendor requirements.
• Communication with vendors to ensure swift and accurate fulfilment of the PO.
• Liaising with stakeholders to ensure all parties are aligned around pricing and stock availability.
• Ensure financial charges and incoterms are compliant with the company’s and the vendor’s requirements and expectations.
• Support with maintaining accurate master data and pricing
• Respond to queries on the shared inbox in Teamwork Desk within agreed timelines
• Processing of stock transfers between CMS plants and liaising with the relevant warehouses

Additional Responsibilities

Skills & Personal Attributes

Skills & Abilities

• Excellent attention to detail
• Strong communication skills to manage direct relationships with vendors and sales teams
• Ability to multi-task and understand several vendor procedures
• Good work ethic with the ability to work to deadline and under pressure
• Ability to work as part of a team liaising with your colleagues to ensure all tasks are carried out
• Flexible with time and adaptable to change

Experience & Knowledge

• Good Excel skills a distinct advantage
• SAP and/or Qlik experience preferable
• Some understanding of supply chain

Key Traits

CMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro-diversity.