Accounts Payable Administrator

CMS Distribution; Ireland; On-site; EUR 32,000 - 42,000; Full time

Job summary

CMS Distribution is seeking an Accounts Payable Administrator to join the AP function based in our Kiltimagh office. You will support day-to-day processing of invoices for stock and non-stock vendors and help maintain vendor master data and filing accuracy.

Reporting to the AP Team Leader, the role involves supplier queries, remittances, and basic reconciliations using SAP; excellent communication and organisational skills are essential.

Qualifications

• Strong written and oral communication skills
• Excellent organisational and interpersonal abilities
• Methodical with accuracy and attention to detail

Responsibilities

• Assist with day-to-day processing of purchase ledger invoices for stock and non-stock/service vendors
• Perform basic invoice checks including supplier name, invoice number, date, currency, and VAT presence
• Upload invoices and supporting documentation to SAP and ensure correct filing
• Support AP Officers with supplier statement requests and reconciliations
• Log and track supplier queries and escalate as required
• Assist with chasing internal invoice approvals and follow up with relevant departments
• Prepare remittance advices for approved manual payments
• Support setup of new vendor accounts and maintain vendor master data
• Provide general administrative support to the AP team and cover holidays

Skills

Good communications

Organizational skills

Interpersonal skills

Attention to detail

Tools

SAP

Job description

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We are currently recruiting for an Accounts Payable Administrator to join the Accounts Payable function based in our Kiltimagh office. The Accounts Payable Administrator will report to the Accounts Payable Team Leader and will support with the Stock and Service/Non-Stock vendors within the Accounts Payable function and General office administration.

Role Responsibilities

• Assist with the day-to-day processing of purchase ledger invoices for stock and non-stock/service vendors, ensuring invoices are complete before submission for posting.
• Perform basic invoice checks including supplier name, invoice number, date, currency, and VAT presence before passing to AP Officer for posting.
• Upload invoices and supporting documentation to SAP and ensure correct filing and document retention.
• Support AP Officers with supplier statement requests and assist in preparing reconciliations by matching invoices, credit notes, and payments.
• Log and track supplier queries received, ensuring they are clearly documented and escalated to the AP Officer where required.
• Assist with chasing internal invoice approvals by following up with relevant departments when prompted by the AP Officer or Specialist.
• Prepare remittance advices for approved manual payments and distribute to vendors once payments are completed.
• Support the setup of new vendor accounts by gathering required documentation and ensuring forms are fully completed prior to submission for review and approval.
• Maintain accurate vendor master data records and notify the AP Officer of any missing or inconsistent information.
• Provide general administrative support to the Accounts Payable team, including filing, report extraction, and holiday cover where required.
• Carry out other reasonable tasks as assigned by the AP Team Leader or AP Officers in support of the Accounts Payable function.

Additional Responsibilities

Skills & Personal Attributes

• Good communications skills (written and oral) are essential for this role
• Strong organizational and interpersonal skills
• Methodical with an eye for accuracy and detail
• SAP Experience is desirable
• Good team player

CMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro-diversity.

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