Sales & Purchasing Admin

Inform3 Recruitment; Dublin; On-site; EUR 33,000 - 35,000; Full time

Job summary

A recruitment agency is seeking a Sales & Purchasing Admin in Dublin to manage sales orders, maintain customer data, and prepare production documentation. The ideal candidate will demonstrate strong communication skills, numerical ability, and proficiency in AS400 and Microsoft Office. The position involves ensuring timely delivery and supporting procurement processes. This job offers a structured environment with essential criteria focused on administration and problem-solving skills.

Qualifications

• Proficiency in AS400 system and Microsoft Office.
• Fluency in English with excellent communication skills.
• Excellent attention to detail and numerical ability.

Responsibilities

• Receiving, verifying, and processing sales orders.
• Preparation of documentation for production and dispatch.
• Generating sales reports and tracking metrics.

Skills

Sales

Purchasing

Documentation

Customer Data

Sales Orders

Sourcing

Manufacturing

Tools

AS400

Microsoft Office

Job description

Job Title –Sales & Purchasing Admin

Job Location –Co. Dublin

Salary –€33K - €35K

About the Company

Our client is currently looking for a Sales & Purchasing Admin to join their team in handling tasks such as processing orders, managing customer data, preparing reports, answering inquiries to ensure smooth sales operations and excellent customer service.

You will also be supporting the management, control and sourcing and supply of Packaging (Labels, boxing, film) & Ingredients etc to support the Production Plan as well as implementing SLAs and other terms as agreed with Suppliers.

This role is a Tuesday to Saturday.

Duties Include

• Receiving, verifying and processing sales orders, ensuring accuracy and completeness.
• Preparation of required documentation for production and dispatch departments.
• Generating sales reports, tracking metrics and maintain accurate sales data.
• Costing calculations and spreadsheets preparation for costs changes.
• Covering reception when required (answering phones/ opening gates).
• Supporting the Procurement Manager in maintaining all records in relation to the selected suppliers for Packaging & Ingredients.
• Tracking orders and ensure timely delivery.
• Entering order details into internal databases.
• Maintaining updated records of purchased products, delivery information and invoices.
• Preparing reports on purchases, including cost analysis.
• Monitoring stock levels and placing orders as needed.
• Comparing and evaluating offers from suppliers.
• Researching potential vendors.
• You will work with warehouse/sales/accounts/customer services and suppliers to ensure the smooth running of the function.

Essential Criteria

• Proficiency in the AS400 system (Desirable) and in Microsoft Office (word/ excel).
• Fluency in English with excellent written and verbal communication skills.
• Proficiency Strong self-discipline and a structured approach.
• Be a problem solver.
• Excellent attention to detail.
• Excellent numerical ability to record, interpret and analyse key data.
• The ability to meticulously identify and plan improvements.
• Demonstrates flexibility and adaptability, and projects a positive manner in the face of change.
• High attention to detail.
• Excellent interpersonal/communications skills.
• Evidence of excellent administration, organisational and teamwork skills.

For more information surrounding the role, feel free to contact Caolán on .

INFORM3 Recruitment is an equal opportunities employer. By applying to this position, you accept the terms of our privacy policy which you can find on our website.

Skills

• Sales
• Purchasing
• Documentation
• Customer Data
• Sales Orders
• Sourcing
• Manufacturing