Purchasing Manager

The Ardilaun Hotel; Galway; On-site; EUR 60,000 - 75,000; Full time

Benefits offered by this job

Free access to Leisure Club

Employee Assistance Programme

Free parking

Free Meals on Duty

Discounts throughout the hotel

Discounts on Hotels throughout Ireland

Bike to Work Scheme

Employee Referral Programme

Job summary

The Ardilaun Hotel in Galway is seeking a Purchasing Manager to oversee sourcing, supplier selection and negotiations for the hotel. You will manage the procurement cycle, maintain optimal inventory levels and collaborate with Food & Beverage, Housekeeping and Maintenance to meet service standards.

The role requires proven experience in procurement, strong negotiation skills and familiarity with Procure Wizard and inventory systems.

Qualifications

• Proven experience as a Purchasing Manager or similar role.
• Strong negotiation skills with cost-saving track record.
• Familiarity with Procure Wizard and inventory systems.
• Excellent communication and coordination across departments.
• Detail-oriented with the ability to manage multiple priorities.

Responsibilities

• Oversee sourcing, supplier selection and negotiations.
• Manage purchase orders and ensure timely deliveries.
• Develop procurement strategies to optimise costs.
• Monitor inventory levels and minimise waste.
• Collaborate with Food & Beverage, Housekeeping and Maintenance.
• Evaluate supplier performance and contract terms.
• Ensure ethical and sustainable sourcing practices.
• Ensure compliance with hotel policies and regulations.

Skills

Procure Wizard

Negotiation

Inventory management

Vendor management

Cross-functional collaboration

Tools

Procure Wizard

Inventory management software

Job description

The Ardilaun hotel is a 4 star family run hotel situated in the heart of Galway. With a reputation for delivering exceptional hospitality experiences, we pride ourselves on providing top-notch services and creating lasting memories for our guests. We are currently looking a Purchasing Manager to join our team.

As the Purchasing Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our hotel's procurement process. Your primary responsibility will be to manage the sourcing, selection, and negotiation with suppliers, while maintaining optimal inventory levels. You will collaborate closely with various departments, such as Food and Beverage, Housekeeping, and Maintenance, to fulfill their inventory needs promptly and cost-effectively.

Key Responsibilities:

• Utilise Procure Wizard effectively to manage purchasing, procurement processes and supplier orders, ensuring accuracy and adherence to company procedures.
• Source and engage with suppliers to secure competitive pricing and favorable terms for goods and services required by the hotel.
• Oversee the purchase order process, ensuring accuracy, completeness, and timely delivery of goods.
• Develop and implement effective procurement strategies to optimize costs without compromising on quality standards.
• Conduct regular market analysis to identify new and reliable suppliers, and stay updated on industry trends and innovations.
• Manage and maintain the inventory control system, ensuring sufficient stock levels while minimizing waste and obsolete inventory.
• Collaborate with department heads to understand their needs and tailor procurement solutions to meet their specific requirements.
• Monitor supplier performance and negotiate supplier contracts to secure favorable terms and conditions for the hotel.
• Implement and maintain ethical and sustainable sourcing practices.
• Ensure compliance with all relevant regulations and internal policies.

Requirements:

• Strong knowledge and experience using Procure Wizard .
• Proven experience as a Purchasing Manager or in a similar procurement role.
• Strong negotiation skills with a track record of achieving cost savings and favorable supplier terms.
• Familiarity with inventory management software and procurement systems.
• Excellent communication and interpersonal skills to collaborate effectively with various departments and suppliers.
• Detail-oriented, organized, and able to manage multiple tasks simultaneously.
• Demonstrated ability to work under pressure and meet deadlines.

Benefits:

• Free access to the Leisure Club
• Employee Assistance Programme
• Free parking
• Free Meals on Duty
• Discounts throughout the hotel
• Discounts on Hotels throughout Ireland with Original Irish Hotels
• Bike to Work Scheme
• Employee Referral Programme