Purchasing and Sales Administrator

Force Recruitment and Outsourcing; Leinster; Hybride; EUR 28 000 - 38 000; Plein temps

Avantages offerts par ce poste

Professional development support

Company pension scheme

Subsidised gym membership

Holiday loyalty scheme

Income protection scheme

Christmas bonus

Supportive working environment

Résumé du poste

Force Recruitment and Outsourcing is seeking a Purchasing and Sales Administrator in Dublin to support purchasing, sales order processing and stock management within an automation and engineering company.

You will handle full purchasing cycles, coordinate with Sales, Warehouse and Accounting, maintain ERP records and ensure timely delivery with suppliers, while upholding accuracy and strong communication across teams.

Qualifications

• Minimum of 2 years experience in purchasing, procurement or similar administrative role.
• Leaving Certificate or equivalent qualification.
• Experience using an ERP system, ideally with strong confidence using systems for order processing, purchasing and stock management.
• Good working knowledge of Microsoft Excel and general IT systems.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Good negotiation and problem-solving abilities.
• Ability to work independently, use initiative and manage multiple priorities.
• Ability to work effectively as part of a wider team.
• Fluency in English, both written and spoken.

Responsabilités

• Process sales orders through the ERP system and identify purchasing requirements.
• Create and manage purchase orders with approved suppliers.
• Track supplier confirmations and provide accurate lead-time updates to customers.
• Process customer invoicing.
• Maintain accurate supplier records, product information and pricing data within the ERP system.
• Negotiate pricing, terms and delivery schedules where required.
• Monitor stock levels and identify shortages or upcoming requirements.
• Coordinate with the Warehouse team regarding incoming deliveries, receiving issues, damaged goods and stock discrepancies.
• Support stock counts and reconciliation activities.
• Liaise with the Accounting team regarding supplier invoices, invoice matching, credit notes and payment queries.
• Work closely with the Warehouse team on delivery schedules, goods-in documentation and operational issues.
• Follow up with suppliers regarding late deliveries, discrepancies and quality issues.
• Maintain effective communication with customers and suppliers to ensure orders are managed efficiently.

Connaissances

Communication skills

Attention to detail

Organisational skills

Negotiation

Fluency in English

ERP system

Microsoft Excel

Formation

Leaving Certificate or equivalent qualification

Outils

ERP system

Microsoft Excel

Description du poste

Job Title: Purchasing and Sales Administrator

Location: Dublin, Ireland

Role Type: Full-time, Permanent

Working Pattern: Monday to Friday, 4 days office-based / 1 day working from home

Overview

We are seeking a Purchasing and Sales Administrator to support the smooth running of purchasing, sales order processing, stock management and supplier coordination at a leading automation and engineering company specialising in the design and manufacture of bespoke automation systems

The role will manage the full purchasing cycle, ensuring goods and services are procured efficiently, cost-effectively and on time. You will work closely with the Sales, Warehouse and Accounting teams, while maintaining accurate information across the company's ERP system.

Key Responsibilities

Procurement & Order Management

• Process sales orders through the ERP system and identify purchasing requirements.
• Create and manage purchase orders with approved suppliers.
• Track supplier confirmations and provide accurate lead-time updates to customers.
• Process customer invoicing.
• Maintain accurate supplier records, product information and pricing data within the ERP system.
• Negotiate pricing, terms and delivery schedules where required.

Stock & Inventory Control

• Monitor stock levels and identify shortages or upcoming requirements.
• Coordinate with the Warehouse team regarding incoming deliveries, receiving issues, damaged goods and stock discrepancies.
• Support stock counts and reconciliation activities.

Communication & Coordination

• Liaise with the Accounting team regarding supplier invoices, invoice matching, credit notes and payment queries.
• Work closely with the Warehouse team on delivery schedules, goods-in documentation and operational issues.
• Follow up with suppliers regarding late deliveries, discrepancies and quality issues.
• Maintain effective communication with customers and suppliers to ensure orders are managed efficiently.

Required Skills & Experience

• Minimum of 2 year's experience in a purchasing, procurement or similar administrative role.
• Leaving Certificate or equivalent qualification.
• Experience using an ERP system, ideally with strong confidence using systems for order processing, purchasing and stock management.
• Good working knowledge of Microsoft Excel and general IT systems.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Good negotiation and problem-solving abilities.
• Ability to work independently, use initiative and manage multiple priorities.
• Ability to work effectively as part of a wider team.
• Fluency in English, both written and spoken.

Benefits

• Financial support for professional development and further education.
• Company pension scheme.
• Subsidised gym membership.
• Holiday loyalty scheme, providing additional annual leave based on length of service.
• Income protection scheme.
• Christmas bonus.
• Supportive and inclusive working environment.