Purchasing and Renewals Sales Coordinator

CMS Distribution; Kiltimagh; On-site; EUR 36,000 - 48,000; Full time

Job summary

CMS Distribution in Ireland is seeking a detail‑oriented administrator to manage the end‑to‑end process of receiving software license quotes and renewals for our reseller customers. You will coordinate with internal sales teams and vendors to ensure timely quotes, renewals and accurate invoicing of vendor orders.

The role requires strong Excel/Outlook skills, good numerical ability, and the capacity to multi-task in a fast-paced team environment.

Qualifications

• Strong administrative abilities with high attention to detail.
• Excellent numerical reasoning and communication skills.
• Ability to multi-task in a fast-paced environment.
• Proficient in MS Excel/Word/Outlook; SAP is a plus.

Responsibilities

• Provide a weekly pipeline of forecasted closures on a per vendor basis.
• Develop product and technical knowledge to industry standards, including vendor accreditations.
• Liaise with vendors to ensure timely renewal or licence fulfilments as per schedule.
• Issue and follow up renewals quotes adhering to pricing guidelines and SAP/CRM systems.
• Handle customer emails and internal queries related to renewal quotes and purchase orders.
• Verify quotes data accuracy and manage quote-to-PO in SAP.
• Invoice orders upon receipt of Certificates/PODs through MIGO.
• Resolve queries from vendors or account managers about quote-to-invoice cycles.

Skills

Administrative abilities

Numerical reasoning

Verbal and written communication

Multi-tasking

Organizational skills

Tools

SAP

Microsoft Excel

Microsoft Word

Outlook

Job description

Job Purpose Summary

The purpose of this role is to manage the end to end process of receiving software license quotes and renewals to our customers. The software support function is responsible for all new business quotes, Renewals and liasing with our internal Sales teams and vendors to ensure high standard of service for our Resellers. To manage various tasks and undertake various processes that ensure that the order processing and invoicing of our direct vendor orders

Role Responsibilities

• Provide a weekly pipeline of forecasted closures on a per vendor basis
• Continually develop your product and technical knowledge to industry standard including completing vendor specific accreditations
• Liaise with vendors to ensure on time receipt of vendor renewal or licence fulfilments as per vendor schedule
• Issue and proactively follow up renewals quotes adhering to CMS pricing guidelines and utilising the SAP/CRM systems
• Handle emails from customers and internal stakeholders in relation to resolving any queries relating to renewal quotes & purchase orders.
• Carryout various checks on submitted quotes to ensure required data is included
• Manage the quote to PO process in SAP
• Invoice orders upon receipt of Certs/PODS through MIGO
• Handle any queries from vendors or account managers in relation to the quote to invoice cycle.

Additional Responsibilities

• Ideal candidates for this role are efficient, adaptable and have strong administrative abilities
• Ability to multi-task, while having high attention to detail
• Ability to work as part of a team and on own initiative
• Be proficient in Microsoft excel, office Word, Outlook
• SAP experience an advantage
• Excellent numerical reasoning ability
• Excellent verbal and written communication skills
• Strong organizational and interpersonal skills
• Ability to work in a fast-paced environment and prioritise tasks accordingly
• Flexible with time and adaptable to change
• Strong communication skills to manage direct relationships with vendors and internal customers around query resolution and dispute management

Key Traits

CMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro-diversity.