Property & Facilities Administrator — On‑Site (Dublin) with Pension

ParkWest Utilities Management Ltd; Leinster; On-site; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Bike to work scheme

Company events

Company pension

On-site parking

Job summary

ParkWest Utilities Management Ltd in Dublin is seeking a Property & Facilities Administrator to manage day-to-day administration, coordinate reactive maintenance, and support tenant and resident services.

This full-time, on-site role involves liaising with suppliers, raising purchase orders, updating signage and event coordination, along with health, safety and operational support for the Park West site.

Qualifications

• Coordinate reactive maintenance requests and logging contractor call-outs.
• First point of contact for tenants, visitors and the public.
• Manage day-to-day administration of residential apartments.

Responsibilities

• Coordinate reactive maintenance across the Park including lift, plumbing, air conditioning, electrical faults.
• Dispatch maintenance team to address daily issues.
• Raise and manage purchase orders and liaise with suppliers and accounts to resolve invoicing.
• Maintain contract schedules and service records, especially when Facilities Manager is vacant.
• Organise updates to tenant signage and parking identification plates.
• Coordinate smaller improvement projects (decorations, signage upgrades, site improvements).
• Manage parking permit system and records for tenants/authorized users.
• Assist with fire drills and meeting minutes preparation.
• Provide visitor information and respond to enquiries via phone, email or in person.

Job description

ParkWest Utilities Management Ltd in Dublin is seeking a Property & Facilities Administrator to manage day-to-day administration, coordinate reactive maintenance, and support tenant and resident services.

This full-time, on-site role involves liaising with suppliers, raising purchase orders, updating signage and event coordination, along with health, safety and operational support for the Park West site.