Projects Administrator - Dublin

Portakabin; Donabate; On-site; EUR 52,000 - 56,000; Full time

Benefits offered by this job

Contributory pension including life保险

Cycle to Work Scheme

Employee Benefits Program (Discounts)

Learning & development opportunities

Opportunities for career progression

Annual volunteering day

Healthcare & wellbeing services

Job summary

Portakabin is seeking an experienced Projects Administrator to join the team in Donabate, Dublin. You will provide administrative and documentation support to project delivery teams, ensuring records are accurate and timely while coordinating activities to meet budget, schedule and quality expectations.

You will administer correspondence, assist with Method Statements and Risk Assessments, monitor budgets, and liaise with internal teams, subcontractors and suppliers to keep projects on track.

Qualifications

• Experience in an administrative or coordination role.
• Knowledge of Health and Safety requirements desirable.
• Experience of using SAP or CRM software desirable.
• Competent user of Microsoft Office applications.
• Good organisational skills with attention to detail and accuracy in documentation.
• Good communication skills, with the ability to liaise effectively with colleagues, suppliers and subcontractors.
• Educated to GCSE level (including Maths and English at Grade 4 or above), or equivalent relevant experience.

Responsibilities

• Administer and maintain all correspondence, documentation and records relating to project delivery, supporting compliance with company policies, procedures and health and safety requirements.
• Assist in the preparation of project documentation, including Method Statements, Risk Assessments, Drawings and Delivery Schedules.
• Support the monitoring of project budgets by recording and maintaining awareness of planned and actual costs.
• Process project reports and initial assessments to assist in the creation of accurate project quotations.
• Liaise with internal teams, subcontractors and suppliers to support the smooth coordination and completion of projects within agreed timescales and planned costs.
• Prepare and maintain accurate project documentation and reports, providing stakeholders with clear updates on progress, risks and opportunities.
• Assist with managing resources to ensure site visits are coordinated and planned efficiently.
• In addition to the above, employees are required to carry out any reasonable request to perform other duties as may be required within the scope of the job role.

Skills

Communication

Organisational Skills

Data Entry

Attention to Detail

Time Management

Customer Service

Problem Solving

Multitasking

Microsoft Office Suite

Team Collaboration

Education

GCSEs incl Maths & English

Tools

SAP

CRM software

Job description

Projects Administrator - Dublin

Application Deadline: 25 September 2026

Department: Projects

Employment Type: Permanent

Location: Donabate

Reporting To: Richard Armstrong

Compensation: £45,000 - £48,000 / year

Description

Are you looking to join a successful and growing organisation who are committed to creating a great safe place to work where all employees have the opportunity to contribute, grow and develop? We are looking for an experienced Project Administrator to join our successful team in Donabate, Dublin.

As a Project Administrator you will provide administrative and documentation support to project delivery teams, ensuring accurate records, effective communication and smooth coordination to enable projects to be delivered on time, to budget and to quality standards.

This role plays a key part in supporting the successful delivery of projects by ensuring all documentation and records are accurate, complete and properly maintained. You will provide efficient administrative support to help projects meet agreed timeframes, budgets and customer requirements, while ensuring processes consistently achieve successful audit outcomes with minimal non-conformances. Your contribution will help ensure buildings, products and services are delivered on time, within budget and to the highest quality standards.

Role Details

• Annual salary up €48,000 Depending on experience
• Annual on target bonus of 2.5% depending on company performance
• Role based: Donabate, Co.Dublin, K36 K759 - Must live locally and be able to travel to the office
• Contract type: Permanent
• Annual leave of 25 days per annum plus bank holidays and opportunity to buy an additional 5 days.

In this role you will be required to:

• Administer and maintain all correspondence, documentation and records relating to project delivery, supporting compliance with company policies, procedures and health and safety requirements.
• Assist in the preparation of project documentation, including Method Statements, Risk Assessments, Drawings and Delivery Schedules.
• Support the monitoring of project budgets by recording and maintaining awareness of planned and actual costs.
• Process project reports and initial assessments to assist in the creation of accurate project quotations.
• Liaise with internal teams, subcontractors and suppliers to support the smooth coordination and completion of projects within agreed timescales and planned costs.
• Prepare and maintain accurate project documentation and reports, providing stakeholders with clear updates on progress, risks and opportunities.
• Assist with managing resources to ensure site visits are coordinated and planned efficiently.
• In addition to the above, employees are required to carry out any reasonable request to perform other duties as may be required within the scope of the job role.

Our Ideal Candidate

• Experience in an administrative or coordination role.
• Knowledge of relevant Health and Safety requirements is desirable.
• Experience of using business systems such as SAP or CRM software is desirable.
• Competent user of Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Good organisational skills with attention to detail and accuracy in documentation.
• Good communication skills, with the ability to liaise effectively with colleagues, suppliers and subcontractors.
• Educated to GCSE level (including Maths and English at Grade 4 or above), or equivalent relevant experience.

Skills

Communication, Organisational Skills, Data Entry, Attention to Detail, Time Management, Customer Service, Problem Solving, Multitasking, Microsoft Office Suite, Team Collaboration.

Benefits & Opportunities

• Contributory pension including life insurance benefit
• A range of dedicated health and wellbeing services
• Cycle to Work Scheme
• Employee Benefits Program (Discounts at 100s of shops, gyms, restaurants and even holidays!)
• Learning & development opportunities and resources
• Opportunity for career progression
• A chance to give back to your community with an annual volunteering day

NOTE: If we receive a high volume of applications for a role, we reserve the right to close a vacancy earlier than scheduled.