Personal Assistant - Executive Support

Abrivia Recruitment Specialists; Dublin; Hybrid; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Performance bonus up to 12%

Family private medical insurance

Life assurance

TaxSaver commuter scheme

10% company pension contribution

23–25 days holiday

Volunteer days

Core hours 10:00–16:00

Time in lieu up to 13 days/year

Free daily lunches

Tax-free bonus up to €1,500

Job summary

Abrivia Recruitment Specialists is seeking a proactive Personal Assistant to support two Directors in Dublin city centre. The role is hybrid (3 days in office, 2 days at home) with a fast-paced environment and a collaborative PA team. You will manage complex schedules, events, and travel, ensuring smooth executive operations.

The ideal candidate has at least 2 years in a PA role, strong interpersonal skills, and is ready to participate in initial onsite training to integrate with the PA team.

Qualifications

• 2+ years of experience as a Personal Assistant.

Responsibilities

• Schedule management for two Directors and triage high-volume inboxes.
• Lead on organizing high-impact meetings and events.
• Coordinate international travel logistics and expense management.
• Prepare reports and slide decks for high-level meetings.
• Oversee office conferencing facilities and data systems.

Job description

Job Title: Personal Assistant – Executive Support

Location: Dublin City Centre

Working Arrangement: Hybrid (3 days office / 2 days home)

The Role

We are looking for a high-energy, adaptable Personal Assistant to act as a true right-hand to two of our key Directors. This isn't just a support role; it’s about being a proactive partner who can anticipate needs, master complex schedules, and keep the gears turning in a fast-paced environment.

You will join a collaborative and supportive environment, working as part of a dedicated team of four other PAs to ensure seamless operations across the executive suite.

Salary & Benefits

• Salary: (DOE) + Outstanding Benefits Package
• Performance Bonus: Up to 12% annual bonus structure
• Health: Family Private Medical Insurance, Life Assurance
• Commuter Benefits: Access to the TaxSaver commuter scheme
• Pension: Retirement scheme with a 10% company contribution
• Work-Life Balance: 23–25 days holiday, 3 volunteer days, and "core hours" between 10 AM and 4 PM
• Time in Lieu – up to 13 days per annum once you work up overtime of 7.5 hrs every 4 weeks.
• Office Perks: Free daily lunches and tax-free bonus option up to €1,500

What You’ll Be Adding Value To

• Strategic Orchestration: You’ll be the gatekeeper of the Directors' time, managing intricate diaries and shielding their focus by triaging high-volume inboxes and upcoming queries.
• Event Management: You’ll take the lead on organising high-impact gatherings, ranging from executive boardrooms to large-scale meetings.
• Seamless Logistics: Whether it’s a complex international business trip or a local meeting, you’ll handle all travel logistics, itineraries, and subsequent expense management.
• Executive Coordination: You’ll ensure the Directors are always prepared by coordinating essential reports, preparing slide decks, and capturing key actions during high-level meetings.
• Office Integration: You’ll maintain the pulse of the office, managing modern conferencing facilities and data systems to keep the team connected and efficient.

Who You Are

• Experienced: You have at least 2+ years of experience in a PA role
• Resilient: You thrive in "busy and pressurised" rather than just "managing" it, showing high learning agility and the ability to pivot at a moment's notice.
• A Connector: You have top-tier interpersonal skills, able to represent the Directors professionally when greeting visitors at any level of seniority.
• Committed: You understand the value of face-to-face collaboration; therefore, initial training will be conducted fully onsite for a few weeks to help you integrate quickly with the PA team.