Executive Assistant

Trigon Hotel Group; Cork; On-site; EUR 18,000 - 30,000; Part time

Benefits offered by this job

Relocation Assistance

Company Pension Scheme

Employee referral bonus

Friends & Family discounts

Special rates in hotel accommodation

Paid training days

Access to Mental Health First Aiders

Team Member Awards

Job summary

Trigon Hotels seeks an experienced Executive Assistant to support the Managing Director. This part-time role (2 days per week) is on-site at Ballycurreen, Cork Airport Business Park, Co. Cork, Ireland, with relocation assistance and a Company Pension Scheme.

You will manage complex diaries, travel, and confidential information while maintaining high professional standards. You will engage senior stakeholders, prepare reports and presentations, and use AI-powered tools to enhance efficiency.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership (Executive Directors, Managing Director, or C-suite).
• Exceptional organisational and time management skills, with the ability to manage complex diaries, travel, and rapidly shifting priorities.
• Highly polished communication skills, with confidence engaging senior stakeholders, clients, and external partners.
• Absolute discretion and professionalism when handling confidential and sensitive information.
• Advanced proficiency in Microsoft Office and Google Workspace for reporting, presentations, and executive coordination.
• Proficiency in AI-powered productivity tools (e.g. Microsoft Copilot, ChatGPT, Google Gemini) to enhance executive support, research, document preparation, and administrative workflows.
• Strong multitasking ability combined with excellent attention to detail.
• Proactive and resourceful, anticipating needs and resolving issues before they arise.

Responsibilities

• Take ownership of the MD’s day-to-day operations and executive calendar.
• Manage complex diaries, travel arrangements, and shifting priorities with discretion.
• Prepare reports, presentations and communications for senior meetings.
• Coordinate with senior stakeholders and external partners to streamline processes.
• Protect executive time and priorities while delivering quality, efficient support.

Skills

Executive support

Diary management

Communication

Discretion

MS Office & Google Workspace

AI tools

Multitasking

Proactive

Tools

Microsoft Office

Google Workspace

AI productivity tools

Job description

Location: On site / Ballycurreen, Cork Airport Business Park, Co. Cork, Ireland
job type: Permanent / Part-time
Sector and subsector: Business Support | Executive Support
Salary: Negotiable salary

Trigon Hotels is seeking a highly organised and proactive Executive Assistant to our Managing Director.

This is a part-time position, working 2 days per week, offering flexibility while playing a key role in supporting the day-to-day operations.

What You Bring

• Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership (Executive Directors, Managing Director, or C-suite).
• Exceptional organisational and time management skills, with the ability to manage complex diaries, travel, and rapidly shifting priorities.
• Highly polished communication skills, with confidence engaging senior stakeholders, clients, and external partners.
• Absolute discretion and professionalism when handling confidential and sensitive information.
• Advanced proficiency in Microsoft Office and Google Workspace for reporting, presentations, and executive coordination.
• Proficiency in AI-powered productivity tools (e.g. Microsoft Copilot, ChatGPT, Google Gemini) to enhance executive support, research, document preparation, and administrative workflows.
• Strong multitasking ability combined with excellent attention to detail.
• Proactive and resourceful, anticipating needs and resolving issues before they arise.

Bonus Points If You Have

• Experience supporting leadership in fast-paced, customer-focused or service-led environments
• Exposure to project coordination, events, or operational initiatives at senior level
• Familiarity with systems or task/project management tools
• Adaptable and comfortable working in a constantly evolving environment

How You Work

• Take ownership, act with initiative, and operate with a high level of accountability
• Calm, composed, and solutions-focused under pressure
• Service-oriented mindset with a focus on efficiency and quality
• Strong collaborator, able to work across teams while protecting executive time and priorities
• Flexible, responsive, and willing to take a hands-on approach when needed
• Competitive rate of pay
• Relocation Assistance
• Access to our Company Pension Scheme
• Employee referral bonus
• Friends & Family discounts across our restaurants
• Special rates in our hotel accommodation
• Paid internal and external training days
• Access to Trained Mental Health First Aiders
• Team Member Annual Awards, Service Recognition, Monthly Team Member of The Month
• Meals on Duty
• Assistance with Leap Cards