People & Culture Coordinator (12 Month Fixed Term Contract)

Codex; Dublin; Hybrid; EUR 22,000 - 30,000; Part time

Benefits offered by this job

Flexible & Hybrid Working Options

3 Days Annual Celebratory Leave (Pro-R

Company Pension Scheme with Life Ass

Educational Assistance Programme

Employee Assistance Programme

Colleague Reward & Recognition Scheme

Free Onsite Gym Access

Tea, Coffee and Light Breakfast

Staff Parking

Great Place to Work

Job summary

Codex in Dublin is seeking a part-time People & Culture Coordinator for a 12 month fixed term contract. You will handle HR administration, onboarding, recruitment and employee records management, while supporting the Senior HR Generalist in day-to-day People & Culture activities.

The role suits an organised HR professional seeking a flexible, part-time opportunity in a fast-paced SME environment with hybrid options available.

Qualifications

• A relevant qualification in HR, Business or related discipline.
• Minimum 2 years' experience in a HR Administration, HR Coordinator or People & Culture support role.
• Strong administrative and organisational skills with excellent attention to detail.
• Experience managing confidential information with discretion and professionalism.
• Strong written and verbal communication skills.
• Experience using HR systems and maintaining accurate employee records.
• Good understanding of HR processes and employment legislation.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple priorities and deadlines.
• A proactive, collaborative and customer-focused approach.
• Experience working in a fast-paced SME environment would be an advantage.

Responsibilities

• HR Administration & Employee Support: maintain employee records and HR documentation.
• Recruitment & Onboarding: coordinate interview scheduling and offers; onboard new employees.
• Learning, Development & Engagement: assist training content and engagement initiatives.
• Team Support: provide operational support to Senior HR Generalist; assist during leave periods.

Skills

HR administration

Recruitment support

Onboarding

Communication

Organisation

MS Office

Discretion

Education

HR/Business qualification

Tools

HR systems

Job description

Dublin

Part-time

Fixed-term

ABOUT US

Established in 1979, Codex is Ireland's leading provider of office supplies, furniture, office fit-out and print services.
Guided by our core values of Ambition, Customer First, Innovation, Integrity and Belonging, we employ over 85 team members nationwide and continue to grow as a Certified Great Place to Work.

ABOUT THE ROLE

Reporting to: Senior HR Generalist
Department: People & Culture
Contract Type: 12 Month Fixed Term Contract, Part-Time (3 Days per Week, Tuesday – Thursday, Hybrid options available)
Reporting to the Senior HR Generalist, the People & Culture Coordinator will provide administrative and operational support across the employee lifecycle, including HR administration, recruitment, onboarding and employee records management.
Working closely with the Senior HR Generalist, the role will help ensure the efficient delivery of day-to-day People & Culture activities and provide support during periods of annual leave and absence within the team. This position would suit an organised and proactive HR professional looking for a flexible part-time opportunity in a fast-paced environment.

WHAT YOU WILL DO

HR Administration & Employee Support

• Support the HR day-to-day administration, ensuring employee records and HR documentation are maintained accurately.
• Prepare employment documentation and coordinate employee lifecycle activities including onboarding, changes and offboarding.
• Respond to employee queries and support managers with routine HR matters.

Recruitment & Onboarding

• Support with coordination of recruitment activities including interview scheduling, candidate communications and offer administration.
• Support the onboarding of new employees and help ensure a positive new starter experience.

Learning, Development & Engagement

• Coordinate training activities, maintain training records and help prepare training content/materials.
• Assist with employee engagement initiatives, wellbeing activities and company events.

Team Support

• Provide operational support to the Senior HR Generalist across a range of People & Culture activities.
• Help ensure continuity of HR services during periods of leave and absence.
• Support policy distribution and compliance.
• Assist on communications and continuous improvement initiatives as required.

WHAT YOU WILL BRING

• A relevant qualification in Human Resources, Business or a related discipline.
• Minimum 2 years' experience in a HR Administration, HR Coordinator or People & Culture support role.
• Strong administrative and organisational skills with excellent attention to detail.
• Experience managing confidential information with discretion and professionalism.
• Strong written and verbal communication skills.
• Experience using HR systems and maintaining accurate employee records.
• Good understanding of HR processes and employment legislation.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple priorities and deadlines.
• A proactive, collaborative and customer-focused approach.
• Experience working in a fast-paced SME environment would be an advantage.

WHAT WE OFFER

• Competitive Salary DOE
• Flexible & Hybrid Working Options
• 3 Days Annual Celebratory Leave (Pro-Rata)
• Company Pension Scheme with Life Assurance
• Educational Assistance Programme
• Employee Assistance Programme
• Colleague Reward & Recognition Scheme
• Free Onsite Gym AccessComplimentary Tea, Coffee and Light Breakfast
• Staff Parking
• Certified Great Place to Work