Part-Time HR Administrator

Choice-Stores; Ashbourne; On-site; EUR 24,000 - 32,000; Part time

Benefits offered by this job

Pro-rata annual leave

Employee Assistance Programme

Team-focused environment

Learning and development

Growing Irish-owned business

Job summary

Choice Stores is seeking a Part-Time HR Administrator to support our HR team across the employee lifecycle, from recruitment and onboarding to changes, absences, probation and leavers.

This role requires accuracy, organisation and confidentiality in a busy multi-site retail environment, 2-3 days per week (16–24 hours), 8:30am–5:00pm.

Responsibilities include maintaining records, GDPR compliance, preparing contracts and letters, and providing timely HR information to managers.

Qualifications

• QQI Level 5 or higher in HR required.
• Experience as HR Administrator/HR Assistant or similar role.
• Experience in retail or multi-site environments is a plus.
• Good knowledge of Irish employment legislation and HR best practice.

Responsibilities

• Provide day-to-day HR administration and support across functions.
• Maintain accurate employee records and GDPR-compliant files.
• Prepare contracts, letters and HR correspondence.
• Process changes and update HR systems and docs.
• Support absence, probation, leaver and lifecycle admin.
• Respond to routine HR queries from managers and staff.
• Take notes at meetings and assist with HR policy updates.
• Maintain HR trackers and HR reports for management.
• Support HR data analysis and information for management.
• Assist HR projects and cross-department initiatives.
• Collaborate with managers to ensure consistent HR processes.

Skills

HR admin

Organisational skills

Communication skills

MS Office

Attention to detail

Time management

Confidentiality

Problem solving

Team player

Recruitment support

Education

QQI Level 5 in HR

Tools

Softworks

Cezanne Recruitment

Excel

Word

Outlook

Job description

Location: On site / Ashbourne, Co. Meath, Ireland
job type: Permanent / Part-time
Sector and subsector: Human Resources | HR Administrator
Salary: Competitive salary

Part-Time HR Administrator

About Choice Stores

Choice Stores is a proudly 100% Irish-owned retailer, known for great value, bright and welcoming stores, and teams who take pride in delivering a great customer experience. With a growing presence across Ireland, we’re deeply committed to supporting local jobs, local suppliers, and the communities we serve.

Our locally led business model keeps us agile, people-focused, and responsive to what really matters: our teams and our customers. As we grow, we’re looking for passionate, driven individuals to join us and be part of our journey.

At the heart of that success is our Support Office—where innovation meets execution. We’re now seeking an organised, proactive and people-focused Part-Time HR Administrator to join our HR team and provide high-quality HR support across the business.

Your Role:

Working as part of the HR team, you will provide day-to-day HR administration and support across the employee lifecycle, from recruitment and onboarding through to employee changes, absence, probation and leavers.

This is a varied role where accuracy, organisation and confidentiality are essential. You will work closely with managers and employees across the business, helping to ensure our HR processes, records and documentation are accurate, timely and consistent.

For an experienced HR Administrator looking for a part-time position, this role offers exposure to a broad range of HR activities within a busy, growing retail business.

What You’ll Do:

HR Administration & Employee Support

• Provide day-to-day administrative support across all HR functions.
• Maintain accurate and up-to-date employee records, HR systems and personnel files in line with GDPR requirements.
• Prepare contracts of employment, employee letters and other HR correspondence.
• Process employee changes and ensure HR systems and documentation are updated accurately.
• Support absence, probation, leaver and other employee lifecycle administration.
• Respond to routine HR queries from managers and employees in a professional and timely manner.
• Take accurate notes at employee meetings, including disciplinary and other formal meetings, when required.
• Assist with the review, updating and administration of HR policies and procedures.
• Maintain HR trackers and prepare regular HR reports and management information.
• Assist with HR data analysis and the preparation of information for management.
• Support HR projects and initiatives as required.
• Work collaboratively with managers and other departments to support consistent HR processes and a positive employee experience.

Recruitment & Onboarding

• Support the recruitment process, including posting vacancies, reviewing applications and CVs, and coordinating interviews.
• Liaise with candidates and hiring managers throughout the recruitment process.
• Complete reference checks and other required pre-employment checks.
• Prepare contracts and new starter documentation.
• Coordinate new employee onboarding and induction administration.
• Ensure all required pre-employment documentation is received, completed and accurately recorded prior to commencement.
• Maintain accurate recruitment and candidate records.
• Support managers throughout the recruitment and onboarding process.

What We’re Looking For:

• HR qualification – QQI Level 5 or above.
• Previous experience in an HR Administrator, HR Assistant or similar HR role.
• Ideally 1-2 years' relevant HR experience.
• Experience within retail, hospitality or another multi-site environment would be an advantage.
• Good working knowledge of Irish employment legislation and HR best practice.
• Strong organisational and time-management skills with excellent attention to detail.
• Excellent interpersonal, written and verbal communication skills.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience using HRIS and recruitment systems; Softworks and Cezanne Recruitment experience would be a distinct advantage.
• Ability to maintain confidentiality and handle sensitive employee information with discretion and integrity.
• Ability to manage competing priorities and work accurately to deadlines.
• A proactive and practical approach to problem-solving.
• A positive team player who is comfortable working independently and taking ownership of their responsibilities.

Working Pattern

This is a part-time position working 2-3 full days per week (16-24 hours per week).

Working hours: 8:30am-5:00pm

Hours per day: 8 working hours

Why Join Choice?

• Annual leave entitlement on a pro-rata basis
• Access to our Employee Assistance Programme (EAP)
• A positive, team-focused working environment
• Supportive leadership and a collaborative HR team
• Opportunities for learning and development
• A varied role with exposure to a broad range of HR activities
• The opportunity to contribute to a growing, 100% Irish-owned retail business

If you're an organised, approachable and detail-focused HR professional looking for a varied part-time role where you can make a real contribution, we'd love to hear from you.