Patient Services Specialist – Hybrid & Clinic-Based

Spectrum Primary Care; Dublin; Hybrid; EUR 28,000 - 34,000; Part time

Job summary

Spectrum Health is seeking a Patient Support Agent to empower patients in accessing essential services across our clinics and online platform. You will manage bookings, registrations, billing inquiries, and insurance verification with a friendly, professional approach.

The role supports clinicians, greets patients, and maintains patient records while coordinating referrals and providing reminders. Hybrid work options may be available.

Qualifications

• Previous experience in a customer service role preferred.
• Strong communication and interpersonal skills, with the ability to interact effectively with patients, clinicians and third parties.
• Excellent organisational and multitasking abilities, with attention to detail and accuracy.
• Proficiency in using computerised systems for scheduling, billing, and electronic medical records.
• Ability to work independently as well as part of a team in a fast-paced environment.

Responsibilities

• Handle complex queries received via email or phone.
• Fulfilment of customer bookings, payments, rescheduling and cancellations for both Doctor and Allied Health consultations.
• Working in our clinics supporting our clinicians, greeting patients and visitors in a friendly and professional manner, providing assistance with inquiries, appointment scheduling and the general registration process.
• Collect and verify patient demographic and insurance information during the registration process and update electronic medical records accordingly.
• Verify patient insurance coverage, obtain pre-authorisations as needed, and assist patients with understanding their insurance benefits and coverage options.
• Assist patients with billing inquiries, explain charges and payment options, process payments, and coordinate financial arrangements as necessary.
• Follow instructions from case managers and communicate with patients via phone, email, or in person (in clinic) to provide appointment reminders, follow-up instructions, treatment plans, test results, and other relevant information using the case management system to record results.
• Provide general administrative support as and when required to our clinicians keeping our patient management system updated at all times.
• Coordinate referrals to clinicians and communicate referral details to patients.
• Participate in quality improvement initiatives and contribute ideas for enhancing patient services, workflow efficiency, and overall patient satisfaction ensuring strict compliance with the Spectrum Health ISO9001 Quality Management System.
• Support the Service Delivery team to ensure that we have cover in place and any changes in schedules for Allied Health practitioners, Doctors and Drivers are fulfilled, including communicating with all relevant persons affected by any changes
• Manage walk-ins, DNAs, late arrivals, reschedules as they arise

Skills

Customer service

Communication

Organisational skills

Multitasking

Attention to detail

Independent worker

Tools

EMR systems

Scheduling software

Billing software

Job description

Spectrum Health is seeking a Patient Support Agent to empower patients in accessing essential services across our clinics and online platform. You will manage bookings, registrations, billing inquiries, and insurance verification with a friendly, professional approach.

The role supports clinicians, greets patients, and maintains patient records while coordinating referrals and providing reminders. Hybrid work options may be available.