Patient Administrator-Letterkenny

Affidea Ireland; Letterkenny; On-site; EUR 26,000 - 32,000; Full time

Job summary

Affidea Ireland in Letterkenny is seeking an experienced Patient Administrator to ensure smooth patient-facing services. You will greet patients, manage appointments, register new patients, and maintain accurate records while supporting clinical staff and upholding privacy standards.

You will handle patient queries, process referrals, and use RIS/PACS-based systems to ensure accurate data and efficient clinic operations.

Qualifications

• Experience in healthcare or customer service is preferred.
• Proficiency in Microsoft Office and patient management systems (RIS/PACS).
• Leaving Certificate or equivalent required.

Responsibilities

• Coordinate and greet patients in person, by phone, or email.
• Schedule, confirm, and manage patient appointments efficiently.
• Register new patients and update existing records in the system.
• Provide patients with information on appointments, procedures and policies.
• Maintain patient files with confidentiality and data protection compliance.
• Use software to manage patient data and generate reports.

Skills

Customer service

Education

Leaving Certificate

Tools

Microsoft Office

RIS

PACS

Job description

Affidea is Europe's leading provider of out-of-hospital healthcare, operating over 420 centres across 14 countries, providing high-quality medical services to nearly 15 million patients every year.

We specialise in advanced diagnostic imaging, community based poly-clinics and specialist healthcare services.

Our continued growth reflects our commitment to bringing high-quality, accessible healthcare closer to the communities we serve. Affidea UK & Ireland In the UK and Ireland, Affidea operates a growing network of diagnostic imaging and minor injuries centres, delivering a broad range of cutting-edge imaging technology and healthcare services to the public, private insurers, employers, and other organisations.

As part of our ongoing expansion, we're extending our presence into new regions, including our upcoming clinic in London and hospital in Belfast offering exciting opportunities to be part of a business that's shaping the future of accessible, community-based healthcare across the region

We are now seeking an experienced Patient Administrator to join our team in Letterkenny

The Patient Administrator plays a vital role in ensuring the smooth and efficient operation of patient-facing services. This role involves managing patient appointments, maintaining accurate records, supporting clinical staff, and delivering excellent customer service to patients and their families.

Responsibilities

• Patient Coordination: Greet and assist patients in person, by phone, or via email in a professional and courteous manner.
• Schedule, confirm, and manage patient appointments, ensuring optimal use of clinical resources.
• Register new patients and update existing records accurately in the patient management system.
• Provide patients with necessary information regarding appointments, procedures, and clinic policies.
• Administrative Support: Maintain and organize patient files, ensuring confidentiality and compliance with data protection regulations.
• Process referrals, medical reports, and correspondence in a timely and accurate manner.
• Liaise with clinical staff to coordinate patient flow and support service delivery.
• Handle patient queries and complaints, escalating issues when necessary.
• Systems and Documentation: Use software to manage patient data and appointment schedules.
• Ensure all documentation is completed accurately and filed appropriately.
• Generate reports and assist with audits as required by management.
• Compliance and Quality: Adhere to all relevant policies, procedures, and regulatory standards.
• Maintain a clean and organized reception and administrative area.
• Participate in quality improvement initiatives and contribute to service development.

Qualifications and Experience

• Minimum of a Leaving Certificate or equivalent
• Previous experience in a healthcare or customer service environment preferred.
• Proficiency in Microsoft Office and patient management systems (e.g., RIS, PACS)

Application Process

By clicking apply to this role your application will not only be considered for this position, but your details will be stored on our database and may be considered for similar future positions that may arise. This means that the personal data contained in your application and provided to Affidea as part of the application process may be retained by us for up to 12 months from the date of your application. After this time, it will be deleted. If you do not wish your details to be stored on our recruitment database, please email Affidea recruitment stating this and we will ensure that such information is not stored other than for the purposes of this application. Please refer to our Recruitment Privacy Notice for more information or to Affidea' s Data Privacy Notice for Recruitment