Operations & Office Support Administrator

Morgan McKinley; Cork; On-site; EUR 26,000 - 32,000; Full time

Benefits offered by this job

Competitive remuneration

Supportive environment

Opportunity for extension

Job summary

Morgan McKinley in Cork is seeking an organised Operations & Office Support Administrator to join our team on a 3-month temporary basis with potential to extend. You will support day-to-day office functions, vendor relationships, and administrative workflows, contributing to core operations.

The role suits an experienced administrative professional with 3–5 years in operations administration, preferably in engineering or pharma environments, and strong MS Office skills.

Qualifications

• 3–5 years of hands-on experience in operations administration, preferably in pharma, life sciences or engineering environments.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organisational, verbal and written communication and ability to manage multiple priorities.

Responsibilities

• Coordinate executive calendars, meetings, and logistics for events and appointments.
• Serve as primary contact for external vendors, contracts, service delivery and procurement.
• Assist with routine bookkeeping, expense tracking and monthly payroll preparation.
• Help manage candidate coordination, onboarding and training schedules.
• Front desk duties, greeting visitors, managing phone systems and filing systems.
• Prepare business reports and spreadsheets while handling confidential information.

Skills

Organisational skills

Verbal communication

Written communication

Professional telephone etiquette

Tools

Microsoft Office Suite

Job description

Role Overview

We are looking for an organised, detail-oriented Operations & Office Support Administrator to join our team in Cork on a 3 month Temporary basis with potential to be extended. In this role, you will play a key part in maintaining seamless day-to-day office functions, managing vendor relationships, streamlining administrative workflows, and supporting core operations administration. This position is ideal for an administrative professional with a background in office support, ideally within the pharmaceutical, life sciences, or engineering sectors.

Key Responsibilities

• Coordinate executive calendars, schedule key meetings, and oversee logistics for corporate events and appointments.
• Serve as the primary point of contact for external vendors, managing contracts, service delivery, and procurement processes.
• Assist with routine bookkeeping and expense tracking and support monthly payroll preparation and budgeting.
• Help manage new candidate coordination, employee onboarding, and training schedules.
• Assist with front desk duties including greeting visitors and managing phone systems, maintain electronic and physical filing systems, and handle client inquiries with high professionalism.
• Support office management tasks such as calendar management, filing, and document preparation.
• Prepare business reports and spreadsheets using Microsoft Office tools while handling sensitive and confidential information with total discretion.

Required Qualifications & Experience

• Experience: 3 to 5 years of hands-on experience in operations administration (experience in engineering or pharma environments is highly advantageous).
• Software Skills: Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Core Competencies: Exceptional organisational skills, strong verbal and written communication, professional telephone etiquette, and the ability to manage multiple priorities efficiently.

What We Offer

• Competitive remuneration package.
• A supportive and friendly working environment
• An opportunity to gain valuable experience with a well-established organisation.
• 3 month temporary contract with a possibility of extension.