Operations Coordinator, Property & Facilities Support

Occu; Sandyford; On-site; EUR 33,000 - 42,000; Full time

Job summary

Occu is seeking an Operations Coordinator to support day-to-day coordination across Painting & Maintenance / Turnovers, Cleaning, Landscaping and HVAC, ensuring smooth progression from request to completion.

You will report to the Operations Manager, collaborate with Team Leads, managing agents, clients and contractors, and help schedule and coordinate across teams to meet deadlines and compliance requirements.

Qualifications

• Experience in operations coordination, service delivery coordination or a similar role.
• Ability to stay organised while supporting multiple teams and stakeholders.
• Confident communicator with clients, agents, contractors and internal teams.
• Strong organisational, administrative and problem-solving skills.
• Proficient with Microsoft Office and common systems; experience with operations or maintenance platforms is a plus.
• Experience with procurement, supplier and compliance administration is advantageous.
• Experience in property, facilities or residential services is advantageous.

Responsibilities

• Coordinate cross-team priorities and follow-ups to move work from request to completion.
• Track live works, turnovers and service commitments across schemes and flag issues early.
• Act as coordination point for the division, keeping stakeholders informed and aligned.
• Support scheduling and rescheduling within notice, access and compliance constraints.
• Help Team Leads implement consistent planning routines and shared ways of working.
• Coordinate cross-team conflicts, capacity pressures or escalations with the Operations Manager.
• Assist with maintaining information, requirements and follow-ups for self-sufficient teams.
• Provide day-to-day admin support to the Operations Manager and assist planning meetings.

Job description

Occu is seeking an Operations Coordinator to support day-to-day coordination across Painting & Maintenance / Turnovers, Cleaning, Landscaping and HVAC, ensuring smooth progression from request to completion.

You will report to the Operations Manager, collaborate with Team Leads, managing agents, clients and contractors, and help schedule and coordinate across teams to meet deadlines and compliance requirements.