Maintenance Operations Coordinator

Hall Recruitment; Dublin; On-site; EUR 34,000 - 42,000; Full time

Benefits offered by this job

Pension contribution

Performance-related bonus

Summer bonus

Staff social events

Free on-site parking

Job summary

Hall Recruitment is seeking a Building Maintenance Administrator to join the Minor Works & Reactive Maintenance division in Dublin 14. This administrative role supports a busy maintenance operation, coordinating reactive requests from initial client inquiry through to invoicing, and working with Contracts Managers and Schedulers to allocate jobs to in-house carpenters and subcontractors.

You will monitor progress, maintain job records, coordinate quotations and approvals, and ensure completed

Qualifications

• Experience in Facilities Management, building maintenance, property maintenance or similar maintenance-led environment.
• Strong administrative and organisational skills.
• Excellent telephone and email communication skills.
• Confidence managing multiple open jobs and changing priorities.
• Strong attention to detail and accuracy in documentation.
• Proficiency with computerised job management systems (CAFM preferred).

Responsibilities

• Log and manage incoming reactive maintenance requests.
• Coordinate minor works and maintenance work orders.
• Allocate jobs to in-house carpenters, general operatives and maintenance personnel.
• Arrange specialist trades and subcontractors when required.
• Work with Contracts Managers and Schedulers to prioritise workloads.
• Monitor outstanding jobs and follow up on progress.
• Keep clients informed throughout the maintenance process.
• Coordinate contractor quotations and client approvals.
• Track job costs and supporting documentation.
• Maintain accurate information within the job management system.
• Ensure completed jobs have the required documentation before invoicing.

Skills

Facilities management experience

Administrative skills

Communication skills

Multitasking & prioritization

Attention to detail

Computerised job management systems

CAFM software familiarity

Tools

CAFM software

Job description

Hall Recruitment is seeking a Building Maintenance Administrator to join the Minor Works & Reactive Maintenance division in Dublin 14. This administrative role supports a busy maintenance operation, coordinating reactive requests from initial client inquiry through to invoicing, and working with Contracts Managers and Schedulers to allocate jobs to in-house carpenters and subcontractors.

You will monitor progress, maintain job records, coordinate quotations and approvals, and ensure completed