Onsite in East Galway: Marketing Traffic Coordinator

Collins McNicholas Recruitment; Galway; On-site; EUR 40,000 - 52,000; Full time

Job summary

Collins McNicholas Recruitment in East Galway is seeking a Marketing Operations Coordinator onsite to manage intake, schedules, and cross-functional coordination within the creative department. You will ensure projects move from request to completion with clear timelines and accurate records.

The role requires 2-3+ years of experience, strong communication, attention to detail, and proficiency in project management tools. Onsite position with collaboration across time zones and regional teams.

Qualifications

• Bachelor’s degree in a related field preferred.
• 2-3+ years of relevant experience preferred.
• Experience with project management tools required; Smartsheet experience preferred but not essential.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail and ability to manage complex information.
• Excellent interpersonal skills and ability to work effectively with diverse personalities and cultures.
• Fluency in English required.
• Ability to adapt to shifting priorities, multiple demands, ambiguity, and rapid change.

Responsibilities

• Ensure all work adheres to company guidelines, processes, and quality standards.
• Manage project intake and workflow for the operations department, equitably assigning tasks to team members.
• Oversee creative requests, asset production needs, and related documentation.
• Review each request, determine if additional information is required, agree to a committed deadline with the requester in writing, and ensure the requester is informed of updates throughout the task progress.
• Monitor project progress, workloads, and deadlines, adjusting assignments as needed to meet objectives.
• Communicate deliverables, timelines, and due dates clearly to all stakeholders.
• Drive the successful execution of tasks within established timeframes and budgets.
• Coordinate with marketing, regional teams, and cross-functional teams across multiple time zones.
• Work with the Creative & Communications Operations Manager to develop and maintain traffic-related processes, procedures, and work instructions.
• Manage regional workflows, reviews, and timelines.
• Build and maintain project timelines and provide updates for stakeholder communication.
• Maintain accurate project documentation, including QMS controlled processes. Foster strong working relationships between the operations and creative teams and internal partners.
• Gather project data and provide regular reporting.
• Serve as a central point of communication and coordination across departments.
• Become a power user of the project management platform (Smartsheet).

Skills

Time management

Attention to detail

Communication

Interpersonal skills

Cross-functional collaboration

Fluency in English

Education

Bachelor’s Level 7 degree in related field

Tools

Smartsheet

Microsoft Office Suite

Job description

Collins McNicholas Recruitment in East Galway is seeking a Marketing Operations Coordinator onsite to manage intake, schedules, and cross-functional coordination within the creative department. You will ensure projects move from request to completion with clear timelines and accurate records.

The role requires 2-3+ years of experience, strong communication, attention to detail, and proficiency in project management tools. Onsite position with collaboration across time zones and regional teams.