Onsite Administrative Specialist – Security Ops (Part-Time, Dublin)

Microsoft Corporation; Dublin; On-site; EUR 14,000 - 19,000; Part time

Job summary

Microsoft Corporation in Dublin is seeking a part-time onsite Business Administrator to support the Security organization. The role focuses on onboarding, facilities coordination, events, and equipment management, serving as the primary onsite operations resource.

Ideal candidates have 2+ years in administration, executive support, and office operations, with strong Microsoft tools proficiency and a proven ability to multitask in a fast-paced environment.

Qualifications

• Minimum 2+ years of experience in Business Administration
• Experience in Executive Support or Office Administration roles
• Experience supporting teams and coordinating office operations

Responsibilities

• Support daily business operations
• Coordinate recurring meetings and team logistics
• Manage scheduling and room booking requests
• Coordinate onboarding and offboarding activities
• Ensure employees have required equipment and workspace setup
• Support a positive workplace experience
• Handle facilities requests and workspace readiness
• Coordinate office moves and seating arrangements
• Serve as local site point of contact
• Coordinate team events and leadership visits
• Manage catering and vendor logistics
• Track device orders and loaner equipment
• Coordinate inventory and IT support requests
• Follow up on operational tickets
• Partner with Executive Administrators
• Support managers and employees
• Coordinate with facilities, vendors, and IT teams

Skills

Business Admin

Executive Support

Office Admin

Operations Support

Education

Bachelor's Degree

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

OneNote

Job description

Microsoft Corporation in Dublin is seeking a part-time onsite Business Administrator to support the Security organization. The role focuses on onboarding, facilities coordination, events, and equipment management, serving as the primary onsite operations resource.

Ideal candidates have 2+ years in administration, executive support, and office operations, with strong Microsoft tools proficiency and a proven ability to multitask in a fast-paced environment.