Administrative Assistant 3 (contract)

Microsoft Corporation; Dublin; On-site; EUR 14,000 - 19,000; Part time

Job summary

Microsoft Corporation in Dublin is seeking a part-time onsite Business Administrator to support the Security organization. The role focuses on onboarding, facilities coordination, events, and equipment management, serving as the primary onsite operations resource.

Ideal candidates have 2+ years in administration, executive support, and office operations, with strong Microsoft tools proficiency and a proven ability to multitask in a fast-paced environment.

Qualifications

• Minimum 2+ years of experience in Business Administration
• Experience in Executive Support or Office Administration roles
• Experience supporting teams and coordinating office operations

Responsibilities

• Support daily business operations
• Coordinate recurring meetings and team logistics
• Manage scheduling and room booking requests
• Coordinate onboarding and offboarding activities
• Ensure employees have required equipment and workspace setup
• Support a positive workplace experience
• Handle facilities requests and workspace readiness
• Coordinate office moves and seating arrangements
• Serve as local site point of contact
• Coordinate team events and leadership visits
• Manage catering and vendor logistics
• Track device orders and loaner equipment
• Coordinate inventory and IT support requests
• Follow up on operational tickets
• Partner with Executive Administrators
• Support managers and employees
• Coordinate with facilities, vendors, and IT teams

Skills

Business Admin

Executive Support

Office Admin

Operations Support

Education

Bachelor's Degree

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

OneNote

Job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Summary

This is a part-time onsite Business Administrator position supporting Microsoft's Security organization in Dublin. The role serves as the primary onsite operational support resource, helping employees, managers, and Executive Administrators with office operations, onboarding, facilities coordination, events, meetings, and equipment management.

This position is ideal for someone who enjoys keeping teams organized, solving operational challenges, and creating a smooth employee experience in a fast-paced corporate environment.

Location

Dublin 18, D

Contract End Date

30th June 27

Weekly Schedule

20 hours

Key Responsibilities

Administrative Support

• Support daily business operations
• Coordinate recurring meetings and team logistics
• Manage scheduling and room booking requests

Employee Experience

• Coordinate onboarding and offboarding activities
• Ensure employees have required equipment and workspace setup
• Support a positive workplace experience

Office Operations

• Handle facilities requests and workspace readiness
• Coordinate office moves and seating arrangements
• Serve as local site point of contact

Event Management

• Coordinate team events and leadership visits
• Manage catering and vendor logistics

Equipment & IT Coordination

• Track device orders and loaner equipment
• Coordinate inventory and IT support requests
• Follow up on operational tickets

Stakeholder Management

• Partner with Executive Administrators
• Support managers and employees
• Coordinate with facilities, vendors, and IT teams

Must-Have Skills

Experience

Minimum 2+ years of experience in:

• Business Administration
• Executive Support
• Office Administration
• Business Support functions

Administrative Capabilities

• Calendar management
• Meeting coordination
• Scheduling
• Operational support

Microsoft Tools

• Outlook
• Teams
• Word
• Excel
• PowerPoint
• SharePoint
• OneNote

Soft Skills

• Strong attention to detail
• Ability to multitask
• Professional communication skills
• Strong follow-through and ownership
• Ability to work independently

Other Requirements

• Comfortable working onsite 5 days per week
• Ability to handle multiple priorities simultaneously

Additional Experience

• Bachelor's Degree
• Experience supporting senior leaders or executives

Microsoft Internal Tool Experience

• Employee Central
• HeadTrax
• Microsoft Expense Tool
• Microsoft Travel
• iCIMS
• MyOrder

Additional Strengths

• Experience in large multinational organizations
• Experience in technology companies
• Mentoring or lead EA experience

Ideal Experience Range

3-8 years of administrative, business operations, executive support, or office management experience

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.