Office Administrator

M&P Mechanical Ltd; Sandyford; Hybrid; EUR 35,000 - 40,000; Full time

Benefits offered by this job

On-site parking

Work from home

Company pension

Annual reviews

Team lunches

Social events

Job summary

M&P Mechanical Ltd is hiring an Office Administrator to join the Dublin office in Sandyford. The role involves supporting day-to-day office administration within the Servicing & Maintenance division and coordinating with customers, engineers and management.

The successful candidate will handle calls, emails, service bookings and maintain records while contributing to a busy, friendly team. Hybrid work options are available after probation.

Qualifications

• Experience in an office administration role is required.
• Proficiency in Microsoft Office (Outlook, Word, Excel) is essential.
• Excellent organisational skills and attention to detail are required.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritise workloads.

Responsibilities

• Manage general office administration and provide day-to-day support to the team.
• Answer incoming telephone calls, manage emails and respond to customer enquiries professionally.
• Assist the Servicing & Maintenance team with service bookings, scheduling and customer communications.
• Liaise with customers, engineers and management regarding service appointments and ongoing works.
• Assist with preparing and maintaining service records, reports and documentation.
• Update internal databases and management systems (Fieldmotion).
• Monitor outstanding administrative tasks and follow up where required.
• Maintain accurate electronic filing systems and office records.
• Provide administrative support to management and other departments.

Skills

Office administration

Microsoft Office

Organisational skills

Communication

Multitasking

Tools

Fieldmotion

Job description

Location

Ticknock, Sandyford, Dublin, D18 CFK7.

About M&P Mechanical

M&P Mechanical is an established, family-run Irish mechanical contracting company, providing mechanical installation, servicing and maintenance solutions across a wide range of projects throughout Ireland.

Due to continued growth, we are seeking an experienced, organised and enthusiastic Office Administrator to join our Dublin office in Sandyford.

This is an excellent opportunity for someone who enjoys working in a busy office environment, takes pride in their work and wants to become part of a supportive and growing team.

The Role

The successful candidate will be responsible for supporting the day-to-day administration of our Dublin office, with particular involvement in our Servicing & Maintenance Division.

This is a varied position requiring excellent communication, organisational and multitasking skills.

Key Responsibilities

• Manage general office administration and provide day-to-day support to the team.
• Answer incoming telephone calls, manage emails and respond to customer enquiries professionally.
• Assist the Servicing & Maintenance team with service bookings, scheduling and customer communications.
• Liaise with customers, engineers and management regarding service appointments and ongoing works.
• Assist with preparing and maintaining service records, reports and associated documentation.
• Update internal databases and management systems, including Fieldmotion.
• Monitor outstanding administrative tasks and follow up where required.
• Maintain accurate electronic filing systems and office records.
• Assist with preparing correspondence, spreadsheets and general documentation.
• Provide administrative support to management and other departments as required.
• Help ensure the smooth and efficient running of daily office operations.

Essential Requirements

• Previous experience in an office administration role.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Excellent organisational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritise workloads effectively.
• A proactive approach to problem-solving and the confidence to use your own initiative.
• Ability to work independently and as part of a team.
• A professional, friendly and positive attitude.
• Reliability, flexibility and willingness to learn.

Desirable Experience

• Previous experience in a construction, engineering, mechanical or servicing environment.
• Experience coordinating appointments, schedules or customer service activities.
• Familiarity with Fieldmotion or similar job management software.

Industry-specific experience is advantageous but not essential. Full training on our internal systems and procedures will be provided.

What We Offer

• Competitive salary of €35,000–€40,000, depending on experience.
• Full-time, permanent employment.
• Hybrid working opportunity of up to two days per week following successful completion of a six-month probationary period, subject to management approval.
• Company pension arrangements.
• Annual performance and salary reviews.
• Free on-site parking.
• Monthly team lunches.
• Company social events and team-building days.
• Full training and ongoing support.
• Potential opportunities for further professional training and development.
• A friendly, supportive working environment within a family-run Irish company.

Working Hours

Monday to Thursday: 8:00am–5:00pm

Friday: 8:00am–4:00pm

39 working hours per week, excluding unpaid breaks.

M&P Mechanical is an equal opportunities employer.

Please note due to high volume of applications received, only successful candidates will be contacted for an interview

Job Type: Full-time

Pay: €35,000.00-€40,000.00 per year

Benefits:

• On-site parking
• Work from home

Experience:

• Administration: 2 years (preferred)
• Microsoft Excel: 1 year (preferred)

Language:

• English (required)

Work Location: Hybrid remote in Sandyford, County Dublin