Office Manager & Sales and Marketing Support Associate

IQVIA; Dublin; On-site; EUR 42,000 - 60,000; Full time

Job summary

IQVIA in Dublin seeks an organised Office Manager & Sales and Marketing Support Associate to keep the Dublin office running smoothly while supporting leadership, sales and marketing teams.

You will coordinate facilities, procurement and admin, prepare reports and materials, and assist with events, town halls and campaigns. This varied role offers growth within a global healthcare organisation and flexible hours for the right candidate.

Qualifications

• Experience supporting sales and marketing teams with administrative tasks.
• Strong organisational skills and ability to manage multiple priorities.
• Attention to detail and accuracy in documentation.

Responsibilities

• Manage the day-to-day running of the Dublin office in a professional manner.
• Coordinate facilities, suppliers, workplace services and general admin.
• Provide administrative support to leadership, sales and marketing teams.
• Support sales activities with reporting, document preparation and materials.
• Assist marketing events, exhibitions, internal communications and admin.
• Prepare reports, presentations, trackers and meeting materials for leadership.
• Coordinate team meetings, onboarding, town halls and employee events.
• Handle purchase orders, goods receipting, supplier queries and accruals.
• Support health and safety, fleet, records management and business processes.
• Maintain documentation and build relationships with colleagues and stakeholders.

Skills

Organised workflow

Sales support

Marketing administration

Report creation

Coordinate meetings/events

Excellent communication

Tools

Microsoft Office Suite

Job description

Office Manager & Sales and Marketing Support Associate

Join IQVIA and play a key role supporting a dedicated healthcare client team in Dublin.

Location: Dublin, Ireland

Working Pattern: Full-time, with reduced hours or a four-day week considered

The Opportunity

IQVIA is seeking a highly organised and proactive Office Manager & Sales and Marketing Support Associate to support a dedicated healthcare client team based in Dublin.

This varied role combines office management, sales support, marketing administration and business coordination. As an IQVIA employee, you will work closely with both IQVIA colleagues and client stakeholders, helping to ensure the smooth running of the office while providing essential support to leadership, sales and marketing teams.

We're looking for someone who enjoys variety, takes ownership of tasks and thrives in a fast-paced environment where no two days are the same.

What You'll Do

• Manage the day-to-day running of the Dublin office, ensuring a professional, organised and welcoming environment.
• Coordinate office facilities, suppliers, workplace services and general office administration.
• Provide administrative and coordination support to leadership, sales and marketing teams.
• Support sales activities through reporting, document preparation, presentation formatting and business administration.
• Support marketing activities including event coordination, exhibitions, internal communications and marketing administration.
• Prepare reports, presentations, trackers and meeting materials for leadership and commercial teams.
• Coordinate team meetings, onboarding activities, town halls and employee events.
• Manage purchase orders, goods receipting, supplier queries and monthly accrual support.
• Support operational processes including health and safety administration, fleet coordination, records management and business processes.
• Maintain accurate documentation, records and tracking systems.
• Build effective working relationships with IQVIA colleagues, client stakeholders and external suppliers.

What You'll Bring

• Previous experience in a sales support, marketing support, commercial support, business support or office management role.
• Experience supporting sales and/or marketing teams with administrative and coordination activities.
• Experience preparing reports, presentations, meeting materials and business documentation.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a high level of accuracy.
• Strong written and verbal communication skills.
• Experience coordinating meetings, events, exhibitions or business activities.
• Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• The ability to work independently, use initiative and identify practical solutions.
• Experience with purchase order, procurement or finance administration processes would be advantageous but is not essential.

Why Join IQVIA?

• Opportunity to join a global healthcare organisation with strong career development opportunities.
• Work within a dedicated IQVIA team supporting an established healthcare client.
• Broad and varied role combining office management, sales support and marketing administration.
• Exposure to senior stakeholders and commercial teams.
• Opportunity to make a meaningful impact on team effectiveness and day-to-day operations.
• Flexible working options, including consideration of reduced hours or a four-day week for the right candidate.

Please note that sponsorship is not available for this role.