Office Manager: Build Scalable Operations & Compliance

Gilligan Black Recruitment; Dublin; On-site; EUR 40,000 - 60,000; Full time

Job summary

Gilligan Black Recruitment in Dublin 12 is seeking an Office Manager for a well-established facilities management company. You will oversee the smooth running of office and business operations, ensuring systems, processes and resources are aligned to support efficient service delivery.

You will coordinate facilities, suppliers and internal workflows, while developing procedures to improve productivity. You will support ISO compliance and maintain Quality and Environmental Management Systems,

Qualifications

• Strong background in office administration, operations, or business coordination.
• Experience in improving processes and driving operational efficiency.
• Experience supporting ISO compliance and documentation for QMS/audits.
• Ability to coordinate across facilities, suppliers and internal teams.

Responsibilities

• Oversee smooth running of office and business operations.
• Own operational coordination across facilities, suppliers and internal workflows.
• Develop and improve procedures to enhance productivity and consistency.
• Support ISO compliance and maintain QMS documentation, audits and reporting.
• Provide operational support to Finance and HR functions and coordinate with senior management.

Skills

Office administration

Operations coordination

Process improvement

Documentation and reporting

Quality management systems

Job description

Gilligan Black Recruitment in Dublin 12 is seeking an Office Manager for a well-established facilities management company. You will oversee the smooth running of office and business operations, ensuring systems, processes and resources are aligned to support efficient service delivery.

You will coordinate facilities, suppliers and internal workflows, while developing procedures to improve productivity. You will support ISO compliance and maintain Quality and Environmental Management Systems,