Office Manager (12 month fixed term contract, fully office-based)

LGT Capital Partners (Ireland) Ltd.; Dublin; On-site; EUR 42,000 - 60,000; Full time

Job summary

The LGT Dublin office is recruiting for an Office Manager to ensure smooth day-to-day operations for 130+ staff and visitors. The role coordinates facilities, supplies, service providers and on-site administration to keep the business running efficiently and safely.

The ideal candidate is highly organized, reliable, proactive, and capable of managing multiple priorities while delivering a high level of service. Strong communication with staff, suppliers and visitors is essential.

Qualifications

• 2+ years’ experience in an Executive Support/Office Management role.
• Strong inter-personal and communication skills.
• Proactive problem-solving mindset and ability to work independently.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage the day-to-day administration of the office and act as the main contact for staff and LGT Group on all office administration items.
• Manage office supplies and services (e.g. catering, stationery, water, post/couriers) with responsibility for supplier/contractor relationships & invoicing.
• Oversee provision of on-site cleaning, repairs, equipment maintenance and conduct regular office inspections.
• Coordinate visitor access and contractor access; support leadership with office moves, space planning, and future location projects.
• Assist HR with onboarding, inductions, and welcome packs; provide executive support as required.

Skills

Administrative skills

Communication skills

Proactive mindset

Education

Under-Graduate degree or equivalent

Tools

Microsoft Office Suite

Job description

Job Description

The LGT Dublin office is recruiting for the role of Office Manager. This is a key role with responsibility for the smooth day-to-day running of the office. This role ensures that our employees (130+) and visitors have a safe, organised, and welcoming workplace. The Office Manager coordinates office facilities, supplies, service providers, and provides on-site administration services to help the business operate efficiently. The ideal candidate is a highly organised and reliable professional who enjoys creating a positive and efficient workplace environment. They are proactive, approachable, and able to manage a variety of tasks while maintaining excellent attention to detail. They have strong administrative and communication skills, are confident working with employees, suppliers, and visitors, and take pride in delivering a high level of service. The successful candidate will be resourceful, flexible, and able to work independently while building positive relationships across the business.

Office Administration

Manage the day-to-day administration of the office and act as the main contact for staff and LGT Group on all office administration items. Manage office supplies & services (e.g. catering, stationery, water, post/couriers) with responsibility for supplier/contractor relationships & invoicing (list includes: building management, cleaning services, maintenance providers, fire safety providers, catering suppliers, courier services, sanitary services, stationery suppliers, plant providers, car parking services). Finance team manage supplier invoicing process however HR currently check & approve all invoices for office supplies/services. Act as the key contact in office for building management, shared reception services, and facilities providers. Oversee provision of on-site cleaning, repairs, equipment maintenance and conduct regular office inspections. Manage visitor access and coordinate out-of-hours and contractor access (IT currently prepare access cards however HR order these, notify & provide to main reception, co-ordinate with visitors + service providers, arrange return of cards to IT etc) Support leadership team with office moves, space planning, and future location projects.

Health & Safety

Take overall responsibility for office health and safety. Coordinate fire safety, first aid, incident reporting, and workstation assessments.

Travel & Accommodation

Administer the travel booking platform and support staff with bookings and policies. Coordinate group travel and accommodation arrangements.

Ad Hoc Support

Assist HR with onboarding, inductions, and welcome packs. Assist with organizing staff social events. Coordinate board meeting logistics and provide executive support as required.

Requirements

Under-Graduate degree or equivalent. 2+ years’ experience in a Executive Support/Office Management role. Strong inter-personal skills and ability to communicate effectively Proactive problem-solving mindset Ability to work independently and use initiative Proficiency in Microsoft Office Suite Highly organized and able to manage competing priorities