Office Manager

Keywords Studios; Dublin; On-site; EUR 46,000 - 50,000; Full time

Job summary

Keywords Studios in Dublin is seeking an Office Manager for our fully office-based Dublin head office. You will oversee day-to-day facilities, reception, and workplace operations to reflect our culture and support a safe, welcoming environment.

The ideal candidate is proactive, detail-focused, with 3+ years in office/facilities roles, strong English, and proficiency in Google and Microsoft Office. You will lead first aid and fire warden duties and coordinate events and supplier relations.

Qualifications

• 3+ years in an office/facilities environment
• Excellent organizational skills and attention to detail
• Strong verbal and written communication with all levels of the organization
• Proficiency in Google and Microsoft Office packages (Workspace + Office)

Responsibilities

• Monitor and manage office supplies and subscriptions
• Welcome talent, clients and colleagues to the office
• Assist with onboarding/offboarding
• Maintain a positive work environment
• Manage daily drinks and snacks
• Support company engagement events
• Organise contractors for facilities upkeep and safety
• Maintain vendor relationships and handling postage and shipping
• Enforce health, safety and security procedures
• Log and track facilities requests and coordinate travel for visiting colleagues
• Lead First Aid and Fire Warden teams
• Oversee ergonomic assessments and budgeting

Skills

Office management

Facilities coordination

Communication skills

Organizational skills

Tools

Google Workspace

Microsoft Office

Job description

Reports to Corporate Property Operation Manager South EU & ROI

Based at our Dublin office based in the following location: The Hive, Carmanhall Road, Sandyford Business Park, Dublin 18, D18 Y2C9, Ireland.

Please note that this is a fully office-based role, requiring attendance in the office five days per week.

Joining our team as an office manager offers an exciting opportunity to be part of a globally recognised video games and entertainment company at the forefront of innovation.

TheOffice Manageris the point of contact for employees, visitors and vendors attending the Dublin headoffice. This role ensures that theofficeruns smoothly day to day – maintaining a professional, welcoming reception and supporting an organised, safe and engaging workplace environment that reflects the Keywords culture.

The ideal candidate is proactive, reliable and people-oriented, with a strong sense of ownership over theofficeexperience and can work on their own initiative.

If you have a passion for people and the gaming or technology industries, and you thrive in a dynamic and creative environment, we would love to hear from you!

Key Responsibilities and Activities

• Monitor and manage office and studio supplies such as stationary, furniture, subscriptions, appliances, electronics, and consumables.
• Support in welcoming talent, clients, and colleagues to the office during visits.
• Assist with employee onboarding and offboarding
• Maintain a positive work environment.
• Manage and restock drinks and snacks daily
• Providing support organising company engagement activities and events as needed.
• Organise contractors to keep the office clean, compliant and safe while ensuring facilities are in good working order and well maintained.
• Maintaining a professional relationship with vendors
• Responsible for Postage, Co-ordination of courier service providers, mailing, shipping, and billing.
• Enforcing health, safety and security procedures including emergency protocols
• Log and track facilities requests, ensuring issues are resolved quickly and efficiently
• Book Transport and accommodation for visiting colleagues or talent.
• Miscellaneous admin support
• Being a key leader in the First aid and Fire Warden teams
• Oversee Ergonomic Assessments
• Budgeting & Financial Management

Must be proficient in English which is our primary business language in the officeMinimum 3 years' experience in an office/facilities environment role.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills – ability to liaise professionally with all levels of the organisation
Proficiency in using Google and Microsoft Office packages
Proactive, dependable and adaptable – able to work independently and take initiative
Awareness of health, safety and security procedures in a corporate environment
First Aid & Fire Warden training an advantage
Salary range: EUR 46-50K gross per annum depending on experience