Office Manager

Simply Social; Dublin; On-site; EUR 42,000 - 62,000; Full time

Job summary

Simply Social in Dublin is seeking an organised Office Manager to keep our Dublin HQ running smoothly and support a growing team with day-to-day operations and HR administration.

You will oversee office operations, onboarding, staff records, and basic accounting tasks, while assisting with recruitment logistics and staff development to maintain a positive culture.

Qualifications

• Previous experience in office management, HR admin, accounting, or people-focused roles.
• Highly organised, detail-oriented, and able to juggle multiple priorities.
• Strong interpersonal skills — approachable and solutions-driven.
• Understanding of HR processes and employment basics in Ireland.
• Familiarity with tools such as Google Workspace, Slack, and HR systems.

Responsibilities

• Manage day-to-day running of the Dublin office including supplies, meeting rooms, kitchen, utilities and maintenance.
• Support onboarding of new starters: contracts, desk setup, IT coordination, induction schedules.
• Maintain staff records (holidays, sick leave, overtime/TOIL) and assist with recruitment logistics.
• Coordinate staff training and development, answer staff queries and support internal comms and wellbeing initiatives.
• Record transactions in accounting software, assist with Xero reconciliations, manage invoices and payroll data for CFO.
• Provide diary and travel support to senior leadership and help organise client visits, pitches and workshops.

Skills

Highly organised

Detail-oriented

People-focused

Strong interpersonal skills

Proactive and adaptable

Multitasking

Tools

Google Workspace

Slack

Xero

HR systems

Job description

Simply Social is a fast-growing social-first agency with a 50-person Dublin & London team. We’re looking for an organised, proactive and people-focused Office Manager to keep our Dublin HQ running smoothly and to support our growing team with day-to-day operations and HR administration.

This role is ideal for someone who thrives on variety, takes ownership, and enjoys being the go-to person who ensures both the office and team experience run seamlessly.

Key Responsibilities

Office Operations

• Manage day- to day running of the Dublin office: supplies, meeting rooms, kitchen, utilities, maintenance.
• Act as the main contact for suppliers, landlords, and service providers.
• Ensure health & safety and office policies are up to date and followed.

People & HR Support

• Support onboarding of new starters: contracts, desk setup, IT coordination, induction schedules.
• Maintain accurate staff records (holidays, sick leave, overtime/TOIL).
• Support with recruitment logistics: posting roles, scheduling interviews, liaising with candidates.
• Coordinate staff training and development opportunities.
• Act as a first point of contact for staff queries, escalating where needed.
• Support internal comms, team socials, and wellbeing initiatives to keep culture strong.

Administration & Finance Support

• Recording Transactions: Enter purchases, receipts, and expenses into the accounting software.
• Reconciling Accounts: Assisting with Xero bank reconciliations to assist the CFO in monthly reporting.
• Managing Invoices: Handle accounts payable (bills to pay) on an ad-hoc basis outside of monthly payment run.
• Payroll: Handle employee expenses, and ERR expenses. Provide monthly details to CFO on absences throughout the month , starters and leavers information etc. (Part of the office manager role)
• CEO Assistance - Compiling all CEO expense receipts for reconciliation within Xero
• Invoice media sales: Prepare media pass through sales invoices in Xero based on reporting information provided by the paid media team. Liaising with customers to obtain PO's to raise the sales invoices.
• Maintaining Compliance: Keep records organized and assist the CFO as required.
• Maintain contracts, subscriptions, and renewals for the business.

Leadership Support

Provide diary and travel support to senior leadership when required.

Help organise client visits, pitches, and workshops in the office.

Skills & Experience

Previous experience in office management, HR admin, accounting, or people-focused roles (agency or creative industry a plus).

Highly organised, detail-oriented, and able to juggle multiple priorities.

Strong interpersonal skills - approachable, trustworthy, and solutions-driven.

Understanding of HR processes and employment basics in Ireland.

Comfortable with tools such as Google Workspace, Slack, and HR systems.

Proactive and adaptable - able to spot issues early and resolve them quickly.

What We Offer

Competitive salary (pro-rated if part-time).

Autonomy and visibility in a fast-moving creative agency.

A people-first environment with real influence over culture and operations.

Growth potential as the agency continues to scale.