Office Manager

Lex Consultancy Recruitment; Dublin; On-site; EUR 60,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Job summary

Tech Solutions Co in Dublin 18 is seeking an experienced and highly organised Office & Accounts Manager to work closely with the CEO, combining senior-level office management with hands-on responsibility for finance and operations.

You will manage diary, travel, gatekeeping, payroll, VAT, AP/AR, monthly reconciliations, cashflow, and collaborate with accountants and auditors while leading end-to-end recruitment and process improvements.

Qualifications

• 5+ years' experience in a senior office management/accounts role supporting a CEO or senior executive.
• Strong Excel and ERP skills.
• Experience with payroll, VAT and month-end reporting.
• Ability to work independently and manage multiple priorities.
• Excellent communication and discretion.

Responsibilities

• Provide high-level office and administrative support to the CEO, including diary management, travel, communications and gatekeeping.
• Manage confidential business and personal projects.
• Oversee daily banking, cash management and the Cashsheet.
• Manage the Accounts Payable function, including invoices, reconciliations and supplier payments.
• Oversee Accounts Receivable and work closely with the AR team.
• Complete month-end bank and GL reconciliations and support Management Accounts.
• Assist with cash-flow reporting, forecasting and variance analysis.
• Coordinate monthly payroll and VAT returns.
• Liaise with accountants, auditors, suppliers and external partners.
• Manage the end-to-end recruitment process.
• Identify opportunities to improve financial, office and operational processes.

Skills

Office management

Accounts & finance

Finance systems/ERP

Payroll

VAT

Excel

Communication

Independent work

Tools

ERP systems

Excel

Job description

A Tech Solutions Co in Dublin 18 is looking for an experienced and highly organised Office & Accounts Manager to work closely with the CEO, combining senior-level office management with hands-on responsibility for finance and operations.

The CEO travels extensively across different time zones, so this role requires someone who is proactive, highly trustworthy and comfortable working independently. You will be a key point of contact for the CEO, managing priorities, communications, office operations and confidential projects, while also overseeing important financial processes across the business.

Key Responsibilities

• Provide high-level office and administrative support to the CEO, including diary management, travel, communications and gatekeeping.
• Manage confidential business and personal projects.
• Oversee daily banking, cash management and the Cashsheet.
• Manage the Accounts Payable function, including invoices, reconciliations and supplier payments.
• Oversee Accounts Receivable and work closely with the AR team.
• Complete month-end bank and GL reconciliations and support Management Accounts.
• Assist with cash-flow reporting, forecasting and variance analysis.
• Coordinate monthly payroll and VAT returns.
• Liaise with accountants, auditors, suppliers and external partners.
• Manage the end-to-end recruitment process.
• Identify opportunities to improve financial, office and operational processes.

What We’re Looking For

• 5+ years' experience in a senior office management, accounts or administrative role supporting a CEO or senior executive.
• Strong hands-on experience across finance, office management and operations.
• Excellent knowledge of AP, AR, banking, cash management and reconciliations.
• Experience with payroll, VAT and month-end reporting.
• Strong Excel and accounting systems/ERP skills.
• Highly organised, detail-focused and commercially aware.
• Excellent communication and interpersonal skills.
• High emotional intelligence and absolute discretion.
• Able to work independently, manage multiple priorities and meet tight deadlines.

What We Offer

€60,000 -€65000 salary + excellent benefits package, with the opportunity to take on a key role within a growing business and work directly with senior management.

Location

Dublin 18