Accounts & Payroll Executive

Project Foundry Resourcing Services; Dublin; Hybrid; EUR 40,000 - 50,000; Full time

Benefits offered by this job

Pension contribution

Healthcare contribution

Hybrid working model

Job summary

Project Foundry Resourcing Services seeks an Accounts & Payroll Executive to support daily financial operations, including accounts payable/receivable, payroll, and reporting. This hands-on role is based in our Dublin offices with a hybrid working model.

You will manage invoicing, supplier payments, VAT, reconciliations, and financial reporting, liaising with employees, contractors and external stakeholders. Strong Xero and Excel skills, plus BrightPay experience, are essential.

Qualifications

• Minimum of 5 years' experience in a similar role.
• Strong working knowledge of Xero.
• Advanced proficiency in Microsoft Excel.
• Experience with BrightPay payroll is advantageous.
• Strong attention to detail and high accuracy.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and take initiative.

Responsibilities

• Prepare and issue monthly sales invoices.
• Process and record supplier and expense invoices.
• Match supplier invoices with timesheets and purchase orders.
• Prepare payment runs for staff, contractors, and suppliers.
• Prepare and process monthly payroll using BrightPay.
• Prepare VAT returns and ensure compliance with statutory requirements.
• Post and maintain monthly recurring accounting journals.
• Reconcile debtor ledgers monthly.
• Post and allocate daily cashbook entries to debtor and creditor ledgers.
• Investigate and resolve discrepancies between purchase orders and invoices.
• Perform bank reconciliations across all accounts.
• Produce regular sales and financial reports for management.
• Calculate monthly commission payments for sales teams.
• Support budget vs actual analysis.
• Support contractor billing and related financial processes.
• Assist with ad hoc Finance tasks and reporting.

Skills

5+ years of experience

Attention to detail

Time management

Communication skills

Independent work

Tools

Xero

BrightPay

Excel

Job description

Accounts & Payroll Executive

Overview

We are seeking a highly organised and detail-oriented Accounts & Payroll Executive to support the day-to-day financial operations of the business. This is a hands-on role with responsibility across accounts payable and receivable, payroll, and financial reporting in a fast-paced environment.
The successful candidate will be comfortable managing financial data, maintaining accurate records, and producing clear, timely reports. The role also involves regular interaction with employees, contractors, and external stakeholders, requiring strong communication and a proactive approach.
This is a permanent full-time position with hybrid working from our offices in Pearse Street, Dublin 2.

Key Responsibilities

• Prepare and issue monthly sales invoices
• Process and record supplier and expense invoices
• Match supplier invoices with timesheets and purchase orders
• Prepare payment runs for staff, contractors, and suppliers
• Prepare and process monthly payroll using BrightPay (or similar system)
• Prepare VAT returns and ensure compliance with statutory requirements
• Post and maintain monthly recurring accounting journals
• Calculate and track client rebates
• Review and approve employee expense submissions
• Manage internal and external finance-related queries
• Reconcile debtor ledgers on a monthly basis
• Post and allocate daily cashbook entries to debtor and creditor ledgers
• Investigate and resolve discrepancies between purchase orders and invoices
• Perform bank reconciliations across all accounts
• Produce regular sales and financial reports for management
• Calculate monthly commission payments for sales teams
• Support budget vs actual analysis
• Support contractor billing and related financial processes
• Assist with ad hoc Finance tasks and reporting.

Requirements

• Minimum of 5 years' experience in a similar role
• Strong working knowledge of Xero
• Advanced proficiency in Microsoft Excel
• Experience with payroll systems such as BrightPay is advantageous
• Strong attention to detail and high level of accuracy
• Excellent organisational and time management skills
• Strong communication and interpersonal skills
• Ability to work independently and take initiative

Remuneration & Benefits

• Salary: €40,000 - €50,000 (dependent on experience)
• Pension contribution
• Healthcare contribution
• Hybrid working model (flexible)