Office Manager

Mcbrides-Accountants-LLP; Dublin; On-site; EUR 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Generous holiday allowance

Tailored learning and development

Company pension

Mental health support

Wellbeing, social & community calendar

Job summary

DJH is seeking an Office Manager to run our Dublin office, serving as the welcoming face and main point of contact for colleagues and visitors. You’ll oversee facilities, supplies and front‑of‑house, ensuring the office runs smoothly.

You’ll own onboarding, support colleagues to maximise the fibre platform, manage billing and WIP, and produce management reports to guide decisions. You’ll also handle holidays, HR administration and training compliance with confidentiality and care.

Qualifications

• Experience in an office administration or office coordinator role.
• Organised and able to juggle priorities with calm under pressure.
• Proficient with Microsoft Office, especially Excel; able to learn new systems.
• Excellent written and verbal communication with a professional demeanour.
• Handle confidential HR and financial information with discretion.
• Attention to detail and pride in accuracy.
• Proactive and capable of taking ownership.

Responsibilities

• Keep the Dublin office running: facilities, supplies and front‑of‑house.
• Own onboarding and be the go‑to for fibre onboarding and questions.
• Support billing and WIP; chase aged debt; run management reports.
• Welcome new starters and coordinate HR administration.
• Manage holidays, absences and day‑to‑day people administration.
• Monitor mandatory training and compliance; flag gaps early.
• Link between Dublin office and Group; escalate issues and drive resolution.

Skills

Office administration

Organisational skills

Communication skills

Discretion with confidential data

Attention to detail

Proactivity / ownership

Tools

Microsoft Excel

Billing/WIP software

Practice management software

Job description

Office Manager

Department: Administration

Employment Type: Permanent

Location: Dublin

Description

At DJH, our team is at the heart of everything we achieve. And no matter how much we grow, looking after them will always be our #1 priority. We come in all shapes and sizes, with different qualities, experience and knowledge. Together, our differences create balance. And that is our superpower.

By joining DJH we’ll be with you at every step, as you grow and develop and build a fantastic career. Together, we’ll achieve great things.

Let's talk about the role...

As our Office Manager, you'll take ownership of the activities that keep our Dublin office ticking, from the practical to the people side of things. You'll be the first friendly face for visitors, a trusted point of contact for colleagues and the link between our Dublin office and the wider Group. It's a varied role where no two days look the same, and where your organisation and initiative will make a real difference.

In this role, you'll:

• Keep our Dublin office running like clockwork - looking after facilities, supplies and front-of-house, so every colleague and visitor feels looked after from the moment they walk in
• Become our Fibre champion - owning onboarding, supporting colleagues to get the most from it, and being the go-to person for questions
• Support the team with billing and WIP, chase aged debt with a friendly but firm approach, and run management reports that help the office make good decisions
• Welcome new starters and coordinate everything that makes their first days smooth, from set-up to HR administration
• Look after holidays, absences and day-to-day people administration, keeping records accurate and up to date
• Keep a close eye on mandatory training and compliance requirements, nudging colleagues and flagging gaps before they become issues
• Be the vital link between the Dublin office and our Group teams, escalating office issues to the right people and following them through to resolution

Let's talk about you and your skills...

Hungry for a new challenge, you'll:

• Have experience in an office administration, office coordinator or similar support role (professional services experience is a bonus, but not essential)
• Be a natural organiser who can juggle competing priorities and keep a cool head when things get busy
• Be confident with Microsoft Office, especially Excel, and happy to learn new systems – or already familiar with billing, WIP or practice management software
• Communicate brilliantly, in person, on the phone and in writing, with a warm and professional manner
• Be comfortable handling confidential information, such as HR and financial data, with discretion and care
• Have a keen eye for detail and take pride in getting the small things right
• Be proactive, take ownership and enjoy being the person people turn to

Let's talk benefits...

We believe great work comes from happy, healthy people, so we look after ours. Here's a taste of what you can expect:

• Competitive salary
• Generous holiday allowance
• Tailored learning and development
• Company pension
• Mental health support
• A fully loaded wellbeing, social & community calendar

Together we achieve great things for our team, clients, communities and the planet. You can read more about life at DJH here.