Finance & Office Administrator

We group; Dublin; On-site; EUR 40,000 - 52,000; Full time

Benefits offered by this job

Company Pension and Health Insurance

Generous annual leave entitlement

Job summary

ReAction in Dublin (Sandyford) seeks a Finance & Office Administrator to own day-to-day office operations and financial administration. This hybrid role combines facilities, vendor coordination and hands-on bookkeeping with our accountants, using Sage, Xero or QuickBooks.

The ideal candidate is highly organised, independent, and comfortable managing accounts receivable/payable and VAT with external accountants.

Qualifications

• Proven experience in a bookkeeping or accounts administration role.
• Hands-on experience with accounting software (Sage, Xero or QuickBooks).
• Experience managing accounts receivable and accounts payable processes end-to-end.
• Strong organisational skills and ability to manage competing priorities.
• High attention to detail and comfort working with numbers.
• Hybrid office manager/bookkeeper experience in an SME.
• Experience liaising with external accountants.
• Self-directed with autonomy and a can-do attitude.

Responsibilities

• Manage creditor (accounts payable) process: processing supplier invoices, matching to POs/delivery notes, maintaining payment terms.
• Prepare payment runs for director review and approval.
• Prepare VAT return figures for submission by outsourced accountants.
• Maintain accurate ledger records in Sage.
• Credit card reconciliations.
• Bank reconciliations.
• Petty cash management.
• Provide clean, coded financial data to accountants for management accounts.
• Coordinate with accountants on VAT submissions, payroll, and other periodic requirements.
• Act as first point of contact for day-to-day accountant queries.
• Order and manage office supplies and equipment.
• Manage facilities and liaise with building/office service providers.
• Act as main point of contact for office-related vendors and contracts.
• General office administration and day-to-day operational support.

Skills

Strong organisational skills

Attention to detail

Autonomy

Collaborative

Tools

Sage

Xero

QuickBooks

Job description

We are looking for a Finance & Office Administrator with strong practical bookkeeping experience to take ownership of our day‑to‑day office operations and financial administration. This is a hybrid role combining traditional office management (facilities, supplies, vendor coordination) with hands‑on bookkeeping (debtor/creditor management, payment processing, VAT prep) in close collaboration with our accountants.

This role suits someone who is highly organised, comfortable working independently, confident with accounting software, and happy operating across both financial and administrative responsibilities.

Key Responsibilities

Manage creditor (accounts payable) process: processing supplier invoices, matching to POs/delivery notes, maintaining payment terms

Prepare payment runs for director review and approval

Prepare VAT return figures for submission by our outsourced accountants

Maintain accurate, up‑to‑date ledger records in Sage

Credit card reconciliations

Bank reconciliations

Petty cash management

Liaison with Outsourced Accountants

Provide clean, coded financial data to accountants for management accounts preparation

Coordinate with accountants on VAT submissions, payroll, and other periodic requirements

Act as first point of contact for day‑to‑day accountant queries

Office Management

Order and manage office supplies and equipment

Manage facilities and liaise with building/office service providers

Act as main point of contact for office‑related vendors and contracts

General office administration and day‑to‑day operational support

The Person

Proven experience in a bookkeeping or accounts administration role

Practical, hands‑on experience with accounting software (Sage, Xero or QuickBooks)

Experience managing accounts receivable and accounts payable processes end‑to‑end

Strong organisational skills and ability to manage competing priorities

High attention to detail and comfort working with numbers

Prior experience in a similar hybrid office manager/bookkeeper role in an SME

Experience liaising directly with external accountants

Self‑directed and comfortable operating with a high degree of autonomy.

Collaborative and proactive, with a "can do" attitude and a commitment to getting things done.

Competitive salary, commensurate with experience.

Benefits

• Company Pension and Health Insurance schemes.
• Generous annual leave entitlement.

Location

Dublin (Sandyford). Hybrid working model with a minimum of three days per week in‑office.

About ReAction

At ReAction, we’re driving the future of commerce marketing, where creativity meets data and strategy turns into real‑world results. Here, you’ll work at the heart of one of the fastest‑growing areas in marketing.

We’re a team that’s direct, driven and always learning, passionate about doing things better, faster and smarter. If you thrive in an environment that values curiosity, accountability and action, ReAction is the place to make your mark.