Office Administrator

JJ Rhatigan & Company; Galway; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Competitive salary

Excellent benefits

Career progression

Challenging projects

Job summary

JJ Rhatigan & Company is seeking an Office Administrator to join our Galway Head Office. You will process overhead purchase orders, manage credit notes, track cost-saving targets and support site staff with system queries.

Experience in purchasing or administration is essential. Familiarity with ERP systems (SAP preferred; Coins advantageous) and strong Excel/Office skills are required. You will liaise with suppliers and internal teams on multi-million-euro projects.

Qualifications

• Previous experience in purchasing, procurement, or administration.
• Experience with ERP systems (SAP desirable; Coins an advantage).
• Strong organisational and time-management skills with attention to detail.
• Good communication skills and ability to liaise with suppliers and internal teams.
• Strong Microsoft Office skills, Excel essential.

Responsibilities

• Process overhead purchase orders (I.T., welfare, stationery, etc.).
• Process and manage credit requests, returns, and credit notes.
• Track and report on a cost saving targets across annual purchases.
• Maintain and update the master price list within SAP.
• Update pricing based on supplier revisions.
• Manage material codes within the system (creation, updates, and removal of obsolete codes).
• Support the transition from SAP to Coins system.
• Monitor stock movements (inbound and outbound) in collaboration with the site team.
• Provide system support to site staff.
• Assist the Accounts team with payment queries and reconciliation.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Tools

SAP

Coins

Excel

Job description

JJ Rhatigan & Company is one of Ireland’s leading Building Contractors, with operations throughout Ireland and the UK. We are currently recruiting for an Office Administrator that will be based in our Galway Head Office.

This is a fantastic opportunity to join a prestigious main contractor and work with like minded people on award winning multi-million-euro projects.

About This Role

Roles & Responsibilities

• Process overhead purchase orders (I.T., welfare, stationery, etc.)
• Process and manage credit requests, returns, and credit notes
• Track and report on a cost saving targets across annual purchases
• Maintain and update the master price list within SAP
• Update pricing based on supplier revisions
• Manage material codes within the system (creation, updates, and removal of obsolete codes)
• Support the transition from SAP to Coins system
• Monitor stock movements (inbound and outbound) in collaboration with the site team
• Provide system support to site staff
• Assist the Accounts team with payment queries and reconciliation

Requirements

• Previous experience in purchasing, procurement, or administration
• Experience with ERP systems (SAP experience desirable; Coins experience an advantage)
• Strong organisational and time-management skills
• Excellent attention to detail
• Good communication skills and ability to liaise with suppliers and internal teams
• Strong Microsoft Office skills (Excel essential)

What We Offer

• Attractive terms of employment & competitive salary for the right candidate
• Excellent benefits
• Excellent career progression
• Opportunities to work on challenging projects and assignments.