Procurement & Office Administrator – ERP & Site Support

JJ Rhatigan & Company; Galway; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Competitive salary

Excellent benefits

Career progression

Challenging projects

Job summary

JJ Rhatigan & Company is seeking an Office Administrator to join our Galway Head Office. You will process overhead purchase orders, manage credit notes, track cost-saving targets and support site staff with system queries.

Experience in purchasing or administration is essential. Familiarity with ERP systems (SAP preferred; Coins advantageous) and strong Excel/Office skills are required. You will liaise with suppliers and internal teams on multi-million-euro projects.

Qualifications

• Previous experience in purchasing, procurement, or administration.
• Experience with ERP systems (SAP desirable; Coins an advantage).
• Strong organisational and time-management skills with attention to detail.
• Good communication skills and ability to liaise with suppliers and internal teams.
• Strong Microsoft Office skills, Excel essential.

Responsibilities

• Process overhead purchase orders (I.T., welfare, stationery, etc.).
• Process and manage credit requests, returns, and credit notes.
• Track and report on a cost saving targets across annual purchases.
• Maintain and update the master price list within SAP.
• Update pricing based on supplier revisions.
• Manage material codes within the system (creation, updates, and removal of obsolete codes).
• Support the transition from SAP to Coins system.
• Monitor stock movements (inbound and outbound) in collaboration with the site team.
• Provide system support to site staff.
• Assist the Accounts team with payment queries and reconciliation.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Tools

SAP

Coins

Excel

Job description

JJ Rhatigan & Company is seeking an Office Administrator to join our Galway Head Office. You will process overhead purchase orders, manage credit notes, track cost-saving targets and support site staff with system queries.

Experience in purchasing or administration is essential. Familiarity with ERP systems (SAP preferred; Coins advantageous) and strong Excel/Office skills are required. You will liaise with suppliers and internal teams on multi-million-euro projects.