Office Administrator

EBO HOME RESCUE LIMITED; Cork; On-site; EUR 38,000 - 48,000; Full time

Job summary

EBO HOME RESCUE LIMITED in Cork invites applications for an experienced Admin/Bookkeeper role focused on managing company accounts and coordinating project schedules. You will link site teams with suppliers and clients, ensuring accurate records and timely communications.

Required: 2–3 years in construction/admin, payroll, RCT, VAT, ROS proficiency, and strong Excel/Office skills. This role demands scheduling, multitasking and clear communication to support finance and operations.

Qualifications

• Minimum 2–3 years of administration experience in construction or engineering.
• Proven experience with Irish payroll, RCT, VAT, and ROS.
• Proficiency in accounting software and MS Office (Excel, Word, Outlook).
• Strong scheduling, multitasking, time-management, and communication abilities an advantage.

Responsibilities

• Bookkeeping & Financial Administration: Maintain accurate financial records; process supplier invoices, delivery dockets and subcontractor applications; reconcile bank statements; manage VAT/ROS; prepare payroll and employee expenses; track project costs against budgets.
• General Office Management: Be the first point of contact for clients, subcontractors and suppliers; manage calls, emails, and post; order supplies; maintain filing systems.

Skills

Payroll knowledge

Scheduling

Communication

Time management

Multitasking

Education

No qualification or Bookkeeping accounts

Tools

Accounting software

MS Office

Job description

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Application Details

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

We are a civil engineering and construction company delivering high-quality projects in the Munster region. Your dual focus will be managing company accounts and coordinating schedules. This role links our engineering site teams, suppliers, and clients.

Key Responsibilities

• Bookkeeping & Financial Administration: Maintain accurate financial records using our accounting package. Process supplier invoices, delivery dockets, and subcontractor applications. Reconcile bank statements, credit cards, and supplier accounts monthly. Manage relevant contracts tax (RCT) and VAT returns via ROS. Prepare weekly or monthly payroll and manage employee expense claims. Track project-specific costs against established construction budgets.
• General Office Management: Act as the first point of contact for clients, subcontractors, and suppliers. Manage incoming phone calls, emails, and postal correspondence. Order office supplies, PPE, and stationery to maintain inventory levels. Implement and maintain organised cloud and paper filing systems.

Requirements & Qualifications

Experience: Minimum 2–3 years of administration experience in construction or engineering.

Bookkeeping: Proven experience with Irish payroll, RCT, VAT, and ROS.

Software: Proficiency in accounting software and MS Office (Excel, Word, Outlook).

Skills: Strong scheduling, multitasking, time-management, and communication abilities an advantage.

Sector

• Construction

Career Level

• Experienced (Non-Managerial)

Candidate Requirements

Essential

• Minimum Experienced Required (Years): 2
• Minimum Qualification: No Qualification or Bookkeeping accounts

Desirable

• Ability Skills: Administration, Financial
• Competency Skills: Negotiation, Problem Solving, Teamwork, Working on own Initiative