Office Administrator

Carey Building Contractors; Galway; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Company pension after probation

Job summary

Carey Building Contractors in Galway City is seeking an Office Administrator for a permanent, full‑time, on‑site role at our Galway office. You will handle calls, post, invoicing, drawing printing, and coordinate with project teams using Procore and Aconex.

Proactive candidates will manage office supplies, book accommodation for site personnel, organise site reports with Adobe Acrobat, and support the QS and Accounts teams.

Qualifications

• Candidates should be well-organised, self-motivated and should possess excellent Communication and Customer Service skills.
• Candidates should possess proficiency in using Office Equipment and common office software tools to maintain an efficient and well-functioning workspace.
• Candidates must have fluent English and be eligible to work in Ireland.
• Relevant experience in a similar role is essential.

Responsibilities

• Answering incoming calls, receiving messages and transferring calls to appropriate departments
• Management and distribution of all incoming post, deliveries and general communications
• Organising and scanning of invoices and emailing to relevant Quantity Surveyor and Accounts Department
• Management of office supplies inventory and placement of orders to ensure adequate stock level
• Printing and organising A1 and A3 drawings for site teams
• Liaising with Project Managers regarding completion of Contractor's Reports for biweekly/monthly site meetings using Adobe Acrobat
• Working with Procore and Aconex software applications to: Setup projects; Upload drawings, specifications and documents; Adding companies and users upon request
• Assisting users if they have any issues in relation to any aspect of Procore or Aconex
• Booking Accommodation for site personnel as required
• Any other ad hoc duties as required

Skills

Communication skills

Customer service

Organised

Self-motivated

Fluent English

Tools

MS Office

Adobe Acrobat

Procore

Aconex

Job description

Company Description

Carey's Building Contractors is a dynamic and progressive main contractor based in Galway City, specialising in capital projects across both the public and private sectors. With a strong track record in delivering high-quality construction work, we manage projects from tender through to completion—ranging from healthcare, education and heritage facilities to commercial developments. Our team is driven by a commitment to collaboration, precision, and building with purpose and has a strong emphasis on teamwork through a partnership approach with our clients.

Role Description

The Office Administrator is a permanent, full-time, on-site role based at Carey Building Contractors’ office in Galway City.

Key Responsibilities

• Answering incoming calls, receiving messages and transferring calls to appropriate departments
• Management and distribution of all incoming post, deliveries and general communications
• Organising and scanning of invoices and emailing to relevant Quantity Surveyor and Accounts Department
• Management of office supplies inventory and placement of orders to ensure adequate stock level
• Printing and organising A1 and A3 drawings for site teams
• Liaising with Project Managers regarding completion of Contractor's Reports for biweekly/monthly site meetings using Adobe Acrobat
• Working with Procore and Aconex software applications to:
• Setup projects
• Upload drawings, specifications and documents
• Adding companies and users upon request
• Assisting users if they have any issues in relation to any aspect of Procore or Aconex
• Booking Accommodation for site personnel as required
• Any other ad hoc duties as required

Qualifications

• Candidates should be well-organised, self-motivated and should possess excellent Communication and Customer Service skills
• Candidates should possess proficiency in using Office Equipment and common office software tools to maintain an efficient and well-functioning workspace.
• Candidates must have fluent English and be eligible to work in Ireland.
• Relevant experience in a similar role is essential.

Package

Company pension after probation