Multi-Site FM Coordinator

Staycity Group; Dublin; On-site; EUR 65,000 - 80,000; Full time

Benefits offered by this job

Paid family leave

Flexible working patterns

Bonus scheme

Discounted rates for overnight stays

Refer and earn scheme

Cycle to work

Education Support

Volunteer days

Employee Assistance Program (EAP)

Job summary

Staycity Group is seeking a hands-on Multi Site FM Coordinator to support facilities across a cluster of aparthotels in Dublin city centre. The role combines on-site maintenance with contractor coordination, ensuring safety, compliance, and smooth operation across sites.

You will audit maintenance records and CMMS data, coordinate planned and reactive works, and report to the Cluster Chief Engineer/Head of Facilities & Maintenance. Strong time management and communication skills are essential.

Qualifications

• Minimum 5 years' hands-on experience in facilities, maintenance, or building services across multiple sites.
• Trade qualification or technical background in Mechanical, Electrical, Building Services, or related discipline.
• Practical hands-on maintenance skills with ability to carry out repairs personally.
• Experience coordinating contractors for both planned (PPM) and reactive maintenance.
• Working knowledge of CMMS or similar maintenance systems and ability to audit records for accuracy and compliance.
• Knowledge of statutory compliance requirements for building services (fire safety, electrical, gas, water hygiene).
• Strong organisational skills to manage multiple sites and priorities.
• Proactive, hands-on attitude; able to work independently and in small on-site teams.
• Good communication skills with contractors, site teams, and hotel management.
• A facilities or maintenance-related certification (e.g. QQI/FETAC) is advantageous.
• Experience in hospitality, aparthotel, or multi-site residential environments is advantageous.

Responsibilities

• Carry out hands-on maintenance and repair work across the cluster, while coordinating external contractors for specialized tasks.
• Coordinate contractors for both planned (PPM) and reactive maintenance; ensure timely completion to standard and within scope.
• Oversee day-to-day activity of on-site maintenance teams across the cluster; maintain consistent standards and priorities.
• Audit planned maintenance records to confirm PPM schedules are followed and completed.
• Audit CMMS records to ensure maintenance activity is logged and compliance evidence is complete.
• Support statutory compliance across sites — fire safety, electrical, water hygiene, gas and lift systems; flag gaps as needed.
• Respond to reactive maintenance issues and coordinate appropriate contractors.
• Provide regular reporting on maintenance performance, contractor compliance, and CMMS data quality to the Cluster Chief Engineer.
• Build strong relationships with hotel General Managers and on-site teams to align maintenance with operations.
• Assist with ordering and tracking of materials for planned and reactive works.
• Contribute to a culture of safety, accountability, and continuous improvement across the cluster.

Skills

Hands-on maintenance

Contractor coordination

Multi-site management

CMMS

Electrical knowledge

Mechanical knowledge

Fire safety

Education

Trade qualification

QQI/FETAC qualification

Tools

CMMS software

Job description

Multi-Site FM Coordinator

At Staycity Group, we bring together two leading aparthotel brands — Staycity Aparthotels and Wilde Aparthotels — united by a shared commitment to modern, flexible hospitality. Across our properties and support teams, our goal is simple: to deliver exceptional experiences for our guests and create an environment where our people can do their best work.
Whether you’re joining our operations or head office teams, you’ll be part of a fast-growing European hospitality group built on our values of curiosity, drive, collaboration, kindness, and respect. We’re a diverse and inclusive team that encourages you to bring your unique self to work — because we believe great hospitality starts with people who feel valued, supported, and inspired to grow.

The role:

We're looking for a hands-on, technically-minded Multi Site FM Coordinator to support the delivery of facilities and maintenance services across a cluster of Staycity aparthotels in Dublin city centre.

This is a practical, on-the-tools role combining direct maintenance work with the day-to-day coordination of contractors and on-site maintenance teams. You'll help keep our buildings safe, compliant and running smoothly — carrying out hands‑on repairs, coordinating planned and reactive works, auditing planned maintenance records, and making sure our CMMS system accurately reflects statutory and non‑statutory maintenance activity across every site in the cluster.

You'll work closely with hotel General Managers, on‑site teams and external contractors, reporting into the Cluster Chief Engineer / Head of Facilities & Maintenance.

Benefits:

• Paid family leave (>1 year of service)

• Flexible working patterns

• Bonus scheme that rewards high performers;- based on our core values and tied to individual property goals

• Discounted rates for overnight stays for you, your family and friends

• Refer and earn scheme - earn up to £/€550

• Cycle to work scheme- to support a healthy lifestyle and our planet

• Education Support to help you foster new skills

• Volunteer days: 2 paid volunteer days per year

• Support for you and your family when you need it with our Employee Assistance Program (EAP)

We would love you to have:

• Minimum 5 years' hands‑on experience in a facilities, maintenance, or building services role, ideally across multiple sites.

• A trade qualification or technical background in Mechanical, Electrical, Building Services, or a related discipline.

• Practical, hands‑on maintenance skills, with the confidence to carry out repairs and general maintenance tasks personally, not just coordinate others.

• Experience coordinating contractors for both planned (PPM) and reactive maintenance work.

• Working knowledge of CMMS or similar maintenance management systems, with the ability to audit records for accuracy and compliance.

• A good working knowledge of statutory compliance requirements relevant to building services (fire safety, electrical, gas, water hygiene, and similar).

• Strong organisational skills, with the ability to manage multiple sites and competing priorities in a fast‑paced environment.

• A proactive, hands‑on attitude, comfortable working independently and as part of a small on‑site team.

• Good communication skills, confident liaising with contractors, site teams, and hotel management.

• A facilities or maintenance-related certification (e.g. QQI/FETAC technical qualification) would be advantageous but is not essential.

• Experience within hospitality, aparthotel, or multi‑site residential environments would be an advantage.

What you can do for us:

• Carry out hands‑on maintenance and repair work across the cluster of aparthotels, alongside coordinating external contractors for specialist tasks.
• Coordinate contractors delivering both planned (PPM) and reactive maintenance work, ensuring jobs are completed on time, to standard, and within scope.
• Coordinate the day-to-day activity of on‑site maintenance teams across the cluster, ensuring consistent standards and clear priorities.
• Audit planned maintenance records to confirm PPM schedules are being followed and completed as required.
• Audit the company CMMS system regularly to ensure statutory and non‑statutory maintenance activity is logged accurately and compliance evidence is complete.
• Support statutory compliance across each site — fire safety, electrical, water hygiene, gas and lift systems — flagging and escalating any gaps.
• Respond to reactive maintenance issues, resolving directly where possible or coordinating the right contractor for specialist work.
• Provide regular reporting on maintenance performance, contractor compliance and CMMS data quality to the Cluster Chief Engineer.
• Build strong working relationships with hotel General Managers and on‑site teams to keep maintenance activity aligned with operational needs.
• Support the ordering and tracking of materials and parts required for planned and reactive works.
• Contribute to a culture of safety, accountability and continuous improvement across the cluster's maintenance operations.

If you thrive in a fast‑paced, evolving environment where ambiguity is met with enthusiasm and determination, and if you lead with kindness, clarity, and curiosity, we’d love to hear from you.