Medical Secretary

ICE Jobs; Galway; On-site; EUR 32,000 - 42,000; Full time

Job summary

ICE Jobs is seeking an experienced Medical Secretary to join a busy healthcare team on a temporary basis in Galway. The role involves administrative support in a fast-paced clinical environment, with responsibilities spanning appointment management, referrals, bookings, and patient communications.

The ideal candidate will have strong audio typing, dictation skills, excellent communication, and advanced MS Office proficiency.

Qualifications

• Minimum 3 years’ Medical Secretary experience.
• Strong audio typing and dictation skills.
• Excellent communication and organisational abilities.
• Advanced MS Office skills.
• Experience with healthcare systems such as IMedDoc desirable.
• Experience using Heidi or similar AI dictation software an advantage.

Responsibilities

• Manage patient appointments and clinic schedules.
• Process referrals and patient correspondence.
• Coordinate procedure and theatre bookings.
• Handle phone and email enquiries.
• Complete medical dictation and reporting.
• Maintain accurate electronic patient records.

Skills

Audio typing

Dictation skills

Communication

Organisational abilities

Tools

MS Office

IMedDoc

Heidi AI dictation

Job description

Location: Doughiska Galway
Reports To: Consultant Cardiologist / Operations Manager
Role: Temporary, Short-Term Contract
Hours: 8:00 AM - 5:00 PM (Full-time or part-time flexible options available)
Our client is seeking an experienced Medical Secretary to join their busy healthcare team on a temporary basis. This role requires a candidate who can hit the ground running and provide administrative support in a fast-paced clinical environment.

Key Responsibilities

• Manage patient appointments and clinic schedules
• Process referrals and patient correspondence
• Coordinate procedure and theatre bookings
• Handle phone and email enquiries
• Complete medical dictation and reporting
• Maintain accurate electronic patient records

Requirements

• Minimum 3 years’ Medical Secretary experience
• Strong audio typing and dictation skills
• Excellent communication and organisational abilities
• Advanced MS Office skills
• Experience with healthcare systems such as IMedDoc desirable
• Experience using Heidi or similar AI dictation software an advantage

What’s on Offer

• Temporary contract
• Immediate start available
• Full-time or part-time hours considered

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