Part Time Medical Secretary

Morgan McKinley; Cork; On-site; EUR 19,000 - 28,000; Part time

Job summary

Morgan McKinley is seeking a Part-Time Medical Secretary to join a busy healthcare organisation in Cork. The role provides administrative and secretarial support to clinicians and the wider medical team, ensuring smooth running of the department.

You will handle medical correspondence, manage appointments and confidential records, liaise with healthcare professionals, and maintain accurate documentation with a professional, empathetic approach.

Qualifications

• Previous experience as Medical Secretary or Medical Administrator in healthcare.
• Experience in a healthcare or professional services environment.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Excellent attention to detail and accuracy.
• Professional, friendly telephone manner with discretion.

Responsibilities

• Provide administrative and secretarial support to clinicians and medical team.
• Prepare, format and proofread medical letters, reports and correspondence.
• Manage emails, post and telephone enquiries professionally and confidentially.
• Arrange patient appointments, clinics, meetings and follow-ups.
• Maintain accurate patient records and process referrals and clinical documentation.
• Liaise with patients, GPs, consultants and other healthcare professionals.
• Manage clinician diaries and clinic schedules.
• Assist with patient registration, billing and general administration as required.
• Ensure documentation and processes are completed accurately and on time.
• Maintain strict confidentiality when handling sensitive patient information.

Skills

Medical administration experience

Communication skills

Organisational skills

Time management

Attention to detail

Discretion/confidentiality

Teamwork

Tools

Microsoft Office

Electronic patient records systems

Job description

We are currently recruiting for a Part-Time Medical Secretary to join a busy and professional healthcare organisation.

This is an excellent opportunity for a highly organised, proactive and detail-focused individual with strong communication skills and a professional, empathetic approach. You will provide administrative and secretarial support to clinicians and the wider healthcare team, helping to ensure the smooth and efficient running of the department.

Key Responsibilities

• Provide administrative and secretarial support to clinicians and the wider medical team
• Prepare, format and proofread medical letters, reports and correspondence
• Manage emails, post and telephone enquiries professionally and confidentially
• Arrange patient appointments, clinics, meetings and follow-ups
• Maintain accurate patient records and process referrals, results and clinical documentation
• Liaise with patients, GPs, consultants, hospitals and other healthcare professionals
• Manage clinician diaries and clinic schedules
• Assist with patient registration, billing and general administration where required
• Ensure all documentation and administrative processes are completed accurately and within required timescales
• Maintain strict confidentiality when handling sensitive patient information
• Provide general administrative support and assist with ad hoc duties as required

About You

You will ideally have:

• Previous experience as a Medical Secretary, Medical Administrator or in a similar role
• Experience working within a healthcare or professional services environment
• Excellent written and verbal communication skills
• Strong organisational and time-management skills
• Excellent attention to detail and accuracy
• A professional, friendly and empathetic telephone manner
• Good IT skills, including Microsoft Office
• Experience with clinical or electronic patient record systems is desirable
• The ability to work independently and as part of a team
• A high level of discretion and confidentiality
• A proactive, reliable and flexible approach