Legal Secretary - Litigation

Lunaria Partners | Responsible Business; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Lunaria Partners | Responsible Business in Dublin 4 is recruiting a Legal Secretary to join a busy Litigation team on a full-time, permanent basis. The role provides day-to-day administrative and secretarial support to partners, solicitors and other fee earners.

You will manage documents, diary schedules, billing coordination, and liaise with clients, counsel and courts while maintaining strict confidentiality and a high level of accuracy across all litigation files.

Qualifications

• 3+ years' experience as a Legal Secretary, preferably in Litigation.
• Excellent MS Office skills and high accuracy in document production.
• Experience using document/case management systems and legal billing platforms.

Responsibilities

• Providing comprehensive secretarial and administrative support to partners, solicitors and fee earners.
• Preparing, formatting, proofreading legal documents and pleadings.
• Managing files lifecycle using the firm's case/document management systems.
• Maintaining electronic files and up-to-date matter information.
• Diary management, meetings, deadlines and travel arrangements as required.
• Liaising with clients, counsel, courts and stakeholders with professionalism.
• Coordinating billing, time recording and expenses for the team.

Skills

MS Office

Attention to detail

Communication skills

Discretion

Tools

iManage

KeyHouse

Job description

Lunaria is delighted to partner with a Dublin 4 Commercial Law firm to recruit for a Legal Secretary to join their busy Litigation team. The role is full time and permanent.

The Client

An established and growing Commercial Law firm

The Role

Working as part of the Litigation department, the Legal Secretary will provide day-to-day administrative and secretarial support to the team and assist with the smooth management of litigation files.

Key responsibilities will include:

• Providing comprehensive secretarial and administrative support to partners, solicitors and other fee earners.
• Preparing, formatting, amending and proofreading legal documents, correspondence, pleadings and other litigation documentation.
• Managing files throughout their lifecycle using the firm's legal case/document management systems.
• Maintaining accurate electronic files and ensuring documents, correspondence and relevant matter information are kept up to date.
• Diary management, including arranging meetings, appointments and coordinating schedules and deadlines.
• Assisting with the preparation of documentation and materials for meetings, hearings and court-related matters.
• Liaising professionally with clients, counsel, courts and other internal and external stakeholders.
• Managing email correspondence and assisting fee earners with day-to-day workflow.
• Coordinating billing, time recording and expenses and assisting with the team's monthly billing process.
• Arranging travel and preparing itineraries where required.
• Providing general administrative support to the wider Litigation team and assisting with ad hoc projects.

Criteria

• 3+ years' experience as a Legal Secretary, with previous litigation or dispute-resolution experience particularly advantageous.
• Excellent Microsoft Office skills and strong document-production experience, together with a high level of accuracy and attention to detail.
• Experience using a document/case management system such as iManage and a legal billing platform such as KeyHouse or similar would also be beneficial.

The role requires someone who can manage competing deadlines, work effectively with senior stakeholders and maintain complete discretion when dealing with confidential or sensitive information. Strong written and verbal communication skills and a proactive, solution-focused approach are also important.