Senior Legal Secretary

Lunaria Partners | Responsible Business; Dublin; On-site; EUR 42,000 - 60,000; Full time

Job summary

Lunaria Partners is recruiting a Senior Legal Secretary to join its Corporate team in Dublin. The role provides high-level support to senior lawyers in a fast-paced professional environment.

You will manage client files, draft and format documents, coordinate billing and meetings, and liaise with clients and stakeholders. The ideal candidate has 3–5+ years of experience and proficiency with iManage and KeyHouse.

Qualifications

• 3–5+ years' experience as a Legal Secretary in Corporate/Commercial.
• Experience supporting partners and senior legal professionals.
• Strong document and file management experience.
• Experience with iManage or similar case management system.
• Experience using KeyHouse or similar billing platform.

Responsibilities

• Manage end-to-end lifecycle of client files using the firm’s case management system.
• Maintain accurate electronic files and documentation.
• Produce, format and manage legal documents and correspondence to a high standard.
• Coordinate monthly billing and ensure invoices are issued on time.
• Manage diaries, appointments and meetings for senior lawyers.
• Prepare documents and information for internal and external meetings.
• Liaise with clients and internal/external stakeholders.
• Process time records and expense reports.
• Coordinate travel arrangements and itineraries.
• Work with document production specialists as needed.
• Greet and liaise with clients and visitors.
• Handle confidential information discreetly.

Skills

Legal Secretary

Senior lawyer support

Document management

Tools

iManage

KeyHouse

Job description

Dublin | Permanent | Leading Commercial Law Firm

Lunaria is partnering with a highly regarded commercial law firm in Dublin to recruit for an experienced Senior Legal Secretary to join its busy and growing Corporate team. This is an excellent opportunity for an experienced legal secretary who enjoys working in a fast-paced professional environment and providing high-level support to senior lawyers.

The Role

As Legal Secretary, you will provide comprehensive administrative and organisational support to the Corporate team. Your responsibilities will include:

• Managing the end-to-end lifecycle of client files using the firm's legal case management system;
• Maintaining accurate and up-to-date electronic files and documentation;
• Producing, formatting and managing legal documents and correspondence to a high standard;
• Coordinating monthly billing and ensuring invoices are prepared accurately and issued on time;
• Managing diaries, appointments and meetings for senior lawyers;
• Preparing documents, materials and information for internal and external meetings;
• Liaising professionally with clients and internal and external stakeholders;
• Processing time records and expense reports;
• Coordinating travel arrangements and preparing detailed itineraries;
• Working with document production specialists where required;
• Greeting and liaising with clients and business visitors; and
• Handling confidential and commercially sensitive information with complete discretion.

About You

For this role, Lunaria is particularly interested in speaking with candidates who have:

• 3–5+ years' experience as a Legal Secretary, ideally within a Corporate or Commercial department;
• Experience supporting partners and/or other senior legal professionals;
• Strong document and file management experience;
• Experience with iManage or another legal case management/document management system;
• Experience using a legal billing platform such as KeyHouse, or a comparable system;

Why Apply?

• You'll be joining a highly regarded commercial law firm offering a supportive and collaborative working environment, with a genuine emphasis on professional development and career progression.
• Highly competitive salary and benefits package
• The firm also offers an excellent range of employee initiatives and benefits, including access to health and wellbeing activities, fitness facilities, sports teams, social events and opportunities to participate in a range of internal committees and initiatives.