Legal Secretary

Byrne Wallace Shields LLP; Dublin; On-site; EUR 29,000 - 39,000; Full time

Benefits offered by this job

Remuneration & benefits

Career progression

Friendly working atmosphere

Employee wellbeing

Job summary

Byrne Wallace Shields LLP is seeking a Legal Secretary to join our Dublin office. The role focuses on delivering high-quality support, managing files, and handling high-volume billing using Axxia and/or 3E. Strong communication and organisational skills are essential to liaise with solicitors and clients.

Ideal candidates will demonstrate discretion, be detail-oriented, and able to work independently within a busy team. The firm offers a competitive package and a friendly working environment.

Qualifications

• Experience in a professional legal environment is expected.
• Ability to manage high-volume monthly billing and document workflows.
• Proactive communication with solicitors and clients.

Responsibilities

• Deliver high-quality work efficiently and to tight deadlines.
• Open new files and maintain existing files in the Document Management System.
• Manage high-volume monthly billing using Axxia and/or 3E.
• Draft and redraft documentation with MS Word 2007 features.
• Coordinate with solicitors and resolve issues proactively.
• Manage diaries for solicitors and phone messages; maintain client relationships.
• Provide filing and general administrative support, including archiving.

Skills

Professional manner

Strong communication

Interpersonal skills

Initiative & teamwork

Attention to detail

Confidentiality

Flexibility

Business liaison

Legal Secretarial experience

Tools

Axxia

3E

Job description

Byrne Wallace Shields LLP is one of Ireland’s largest full-service law firms. A forward-thinking Irish law firm, we focus on securing the best possible outcomes for our clients and are dedicated to the protection and promotion of our clients’ interests through the provision of expert legal services.

As part of the continuing development of our firm, we are currently seeking a Legal Secretary.

Responsibilities:

The key responsibilities will include the following:

• Deliver high-quality work efficiently and to tight deadlines
• Document Management System- open new files and maintain existing files
• Experience managing high-volume monthly billing, ideally using Axxia and/or 3E.
• Draft and redraft documentation using advanced features of Microsoft Word 2007
• Deal with solicitors on a proactive basis- communicating any problems which may arise and suggesting solutions to overcome them where suitable
• Manage & organise solicitors with all aspects of their diaries
• Take telephone messages and manage client relationships
• Filing & general administrative support, to include archiving

The Person:

Suitable candidates will be able to demonstrate:

• Professional manner and approach
• Strong communication and interpersonal skills
• Ability to work on own initiative and as part of a busy team
• Demonstrate attention to detail & excellent organisational skills
• Maintain confidentiality internally and externally
• Flexible attitude
• Contribute to the business objectives and liaise with other teams within the firm where suitable.
• Legal Secretarial experience in a professional legal environment

Why Byrne Wallace Shields?

• Excellent remuneration and benefits package; pension & healthcare.
• Strong career progression opportunities.
• Friendly, open and informal working atmosphere.
• Focus on employee involvement, wellbeing and success.