Human Resources Generalist

Barrett Mahony Consulting Engineers; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Barrett Mahony Consulting Engineers in Ireland is seeking a proactive HR Administrator on a fixed-term maternity cover basis. You will support day-to-day HR activities across the business, from recruitment and onboarding to employee records and CPD administration.

The role involves coordinating interviews, preparing contracts, managing leave and benefits, and assisting with salary reviews and training events, while maintaining confidentiality and high professional standards.

Qualifications

• Experience in an HR Administrator, HR Assistant or similar role.
• A relevant qualification in HR, Business or Administration would be advantageous.
• Strong organisational and administrative skills.

Responsibilities

• Recruitment & onboarding: coordinate vacancies, manage applications and schedule interviews.
• HR administration: maintain confidential records, contracts and HR correspondence.
• Probation & performance: monitor dates and assist with annual reviews and appraisals.
• Learning, development & CPD: coordinate training and CPD records; support CPD events.
• Employee engagement & HR support: assist with communications, wellbeing and HR policies.

Skills

Organisational skills

Administrative skills

Written & verbal communication

Confidential handling

Task management

MS Office (Outlook, Word, Excel)

HR systems experience

Education

HR/Business/Administration qualification

Tools

MS Office

HR software/systems

Job description

Barrett Mahony Consulting Engineers is a leading civil and structural engineering consultancy with offices in Ireland and the UK. Our people are central to the success of our business, and we aim to provide a collaborative and supportive working environment where employees can develop and progress throughout their careers. As an Engineers Ireland CPD Accredited Employer, we place a strong emphasis on professional development, training and continuous learning.

About the Role

Barrett Mahony Consulting Engineers is seeking an organised, proactive and personable HR Administrator to join the company on a fixed-term basis to provide maternity cover. The successful candidate will support the day-to-day delivery of HR activities across the business and help ensure continuity of the HR function during the maternity leave period. This is a varied role covering recruitment, onboarding, employee administration, training and CPD, probation and performance reviews, leave administration and general HR support.

Responsibilities

• Recruitment & Onboarding
• Coordinate recruitment administration, including advertising vacancies, managing applications and scheduling interviews.
• Liaise with candidates and hiring managers throughout the recruitment process.
• Prepare offer letters, contracts and new starter documentation.
• Coordinate the onboarding and induction process for new employees.
• Maintain recruitment records and candidate information.
• Assist with graduate recruitment, careers fairs and work experience placements where required.

HR Administration

• Maintain accurate and confidential employee records and personnel files.
• Prepare HR correspondence including contracts, salary adjustment letters, probation letters and other employee documentation.
• Administer annual leave, sick leave, maternity leave, parental leave and other employee absences.
• Maintain HR trackers and internal records.
• Respond to routine employee HR queries and refer more complex matters to management where appropriate.
• Assist with the administration of employee benefits, pensions and other company schemes.
• Provide employee updates and information required for payroll administration.

Probation & Performance Reviews

• Monitor probation review dates and coordinate reviews with managers.
• Assist with the administration of annual performance reviews and appraisals.
• Maintain records of completed reviews and agreed actions.
• Support the administration of salary reviews, promotions and employee progression.

Learning, Development & CPD

• Coordinate internal and external training and CPD activities.
• Maintain employee training and CPD records.
• Assist with the organisation of technical talks, workshops and professional development events.
• Support the company's Engineers Ireland CPD Accredited Employer requirements.
• Assist with professional memberships, graduate development and chartership support.

Employee Engagement & General HR Support

• Assist with internal HR communications and employee announcements.
• Support staff engagement, wellbeing and social initiatives.
• Assist with company events where required.
• Maintain and update HR policies, procedures and the Employee Handbook.
• Prepare HR reports and information for management.
• Provide general HR and administrative support as required to ensure the smooth running of the HR function throughout the maternity cover period.

Qualifications

• Previous experience in an HR Administrator, HR Assistant or similar role.
• A relevant qualification in HR, Business or Administration would be advantageous.

Required Skills

• Strong organisational and administrative skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• A professional, approachable and confidential manner.
• Ability to prioritise and manage multiple tasks and deadlines.
• Strong Microsoft Office skills, particularly Outlook, Word and Excel.
• Experience using HR or recruitment systems would be an advantage.

Preferred Skills

• Organised, dependable and proactive.
• Friendly and approachable.
• Comfortable taking ownership of day-to-day HR administration.
• Discreet and trustworthy when handling confidential information.
• Able to communicate effectively with employees and managers at all levels.
• Capable of working independently while also supporting the wider team.